Executive/Personal Assistant

Exact compensation may vary based on skills, experience, and location. 40 hrs/wk Permanent (w2) Remote work partially (80%) Travel required (50%) March 17, 2025 Superpower Administration Capabilities Personal Services Administrative Assistant Executive Support Preferred Skills Accounting Problem Solving Accounts Payable Administrative Functions Administrative Support Communication Coordinating Good Driving Record Google Workspace Lifting Ability Microsoft Office Organizational Skills Proactivity Project Management QuickBooks (Accounting Software) Record Keeping Research Scheduling Valid Driver's License Writing Experience 5 - 8 years of experience Our Client is a woman-owned and locally owned and operated full-service tree care company with more than 20 years of experience in caring for urban trees in the DFW metroplex. This full-time position provides professional and personal support to the Owner and serves as the primary contact and liaison on behalf of the Owner with Texas Tree Surgeons internal and external contacts as well as in personal business relationships. Working closely with the Owner, the Executive Assistant is a key administrative position providing comprehensive administrative support, coordination, and project management. This position’s schedule will require adaptability and the ability to take initiative and work autonomously. The position allows for flexibility in the work environment and schedule with the understanding that all deadlines are met, without exception, and that the assistant determines a daily and weekly schedule based on business needs. Administrative Responsibilities: Perform complex administrative functions for the Owner while demonstrating the highest level of discernment, discretion, and confidentiality. Manage communications, correspondence, and mail. Act as property manager and Owner’s representative conducting business on behalf of the Owner including but not limited to Texas Tree Surgeons property and Owner’s personal properties. Represent the Owner as appropriate. Representation may include acting as an extension of, or liaison for the Owner regarding both Texas Tree Surgeons and personal business. Perform essential financial functions for the Owner including personal bill payment and household accounting/accounts payable. Ensure Owner is fully briefed on important events, scheduling, and prepared for all meetings, events, and travel. Coordinate all logistics related to Owner’s professional and personal travel ensuring important dates are tended such as vital document expiration dates, etc. Research and prepare materials for meetings, compiling and creating visual or reference materials. Attend and provide support for meetings. Create, implement, and maintain all administrative systems that ensure a smooth operation for all functions of the office of the Owner. Manage Owner’s calendar ensuring strong organization and readiness at all times. Handle professional and personal errands and logistics on behalf of the Owner. Maintain impeccable record keeping for all functions of responsibility. Other duties as assigned. Skills / Requirements: Minimum 3 years of experience supporting an executive. Ability to communicate effectively, both orally and in writing. Advanced proficiency in Microsoft Office Suite, Google Workspace, QuickBooks. Proven ability to take ownership of responsibilities and execute tasks with little immediate oversight and direction. Exceptional ability to learn independently and swiftly adapt to new tasks, environments, and technology. Strong problem-solving skills with the ability to address challenges proactively. Must have a valid Texas Driver’s License and clean driving record. Physical Requirements: Ability to lift 25 - 50+ pounds on a regular basis and continuous bending, lifting, and overhead movement. Additional Experience a Plus: BS or BA Degree, or degree in process Competitive Salary based upon skill and experience Health Insurance Retirement Savings, 401k Paid time off Holidays All applicants applying for U.S. job openings must be legally authorized to work in the United States and are required to have U.S. residency at the time of application. If you are a person with a disability needing assistance with the application, or at any point in the hiring process, please contact us at View email address on click.appcast.io. Screening Questions How do you know when a project is complete? Life can be chaotic, how do you keep yourself organized and maintain work/life balance? #J-18808-Ljbffr