Executive Assistant

A venture capital firm based in Cambridge, MA (Harvard Square area) is seeking a permanent, full-time Executive Assistant / Office Manager. This multi-faceted role requires an individual who can balance high-level executive support with front-of-house office management.

The ideal candidate possesses strong calendar management skills, excellent communication, and a proactive mindset. To thrive in this fast-paced environment, you must be able to take charge, meet tight deadlines, and easily adapt to shifting priorities.

This individual will need to work in the office 5 days/week (Harvard Square area).

Responsibilities

• Calendar Management: Manage complex, heavy calendars and scheduling for two high-level executives.
• Meeting Preparation: Organize meeting logistics, prepare necessary documentation, and coordinate conference rooms.
• Data Tracking: Maintain, update, and track critical operational data using Microsoft Office.
• Front Desk Coverage: Sit at the front desk to greet visitors, answer and route incoming phone calls, and manage incoming/outgoing mail and packages.
• Office Operations: Coordinate office meetings, order and maintain inventory for office supplies, and ensure the overall day-to-day office setting runs smoothly.
• Ad Hoc Support: Provide administrative and operational assistance on special projects as needed.

Qualifications

• 2+ years experience in office coordinator / receptionist role in professional setting
• Strong communication skills
• Experience with MS Office Suite (Excel, Outlook, Word)
• Ability to work on-site daily
• Venture Capital or like industry experience