Forensic Services Program Support (Administrative Specialist 1)

Forensic Services Program Support (Administrative Specialist 1)

If this opportunity aligns with your strengths, background, and commitment to fostering inclusivity, we encourage you to apply! At the Oregon Health Authority (OHA), we value diversity and encourage applicants from all backgrounds and experiences to help us build a stronger, more equitable future for all.

Opportunity Awaits, Apply Today! Forensic Services Program Support (Administrative Specialist 1)

Join the Oregon Health Authority (OHA) and help advance our commitment to health equity, service excellence, integrity, leadership, partnership, innovation, and transparency. The Behavioral Health Division supports programs, policies, and services that promote recovery and wellbeing for people experiencing mental illness, substance use disorders, and gambling disorders. Within this work, the Aid and Assist, Community Restoration Evaluation Unit plays a vital role, overseeing operations and developing policies that shape forensic behavioral health services across Oregon.

We are seeking a detail?oriented, collaborative professional to provide essential administrative and operational support to the Aid and Assist, Community Restoration Evaluation Unit. In this central coordination role, you will ensure the smooth flow of information, documentation, and communication across teams and partners statewide. Your work will strengthen unit operations, maintain compliance, support staff and leadership, and help drive effective program activities that serve adults throughout Oregon's behavioral health system.

If you are committed to public service, equity, and operational excellenceand thrive in a role where accuracy, organization, and partnership make a real impactwe invite you to join us in this important work.

For a full review of the position description, please click here.

What We Are Looking For

Minimum Qualifications: These qualifications must be reflected in your application for consideration.

• Two years of secretarial or basic administrative support experience that includes records processing, generating documents, and gathering and sorting data;
• OR
• An associate degree in general office occupations and one year of experience with records processing, generating documents, and gathering and sorting data;
• OR
• An equivalent combination of education and experience.

Desired Attributes: The following are desired attributes that we have identified as key to success for this role at OHA. These are the attributes we are looking for in our top candidate. If you have any of these, please let us know in your application.

• The ability to work collaboratively in a team setting. Excellent customer service and communication skills.
• Skill in performing a variety of functions at a program support level requiring decision making within established rules, policies, or procedures.
• The ability to demonstrate initiative and independent judgment on an on-going basis.
• Ability to coordinate work activities with competing deadlines.
• Ability to maintain confidentiality of agency records and the ability to learn agency programs, operations, policies and procedures.
• Experience developing new documents, auditing existing materials, and revising content to ensure accuracy and clarity.
• Experience collecting, analyzing, and organizing data to develop informed recommendations.

Preference Statement: Preference may be given to candidates who possess the following job-related knowledge, skills, and abilities.

• Advanced skills and experience Smartsheet, Adobe, and all Microsoft Office applications.

Application Guidance

Your candidate profile and application are your opportunity to showcase your skills and interest in this role. Submissions will be reviewed for clarity, consistency, and communication skills, and for alignment with the guidance provided in the below:

Submission Requirements:

• Resume Attach your current resume that clearly outlines your education and work experience relevant to this position.
• Supplemental Questions Answer all supplemental questions completely and accurately.
• Final Check! Before submitting, confirm that all required materials are included, and your Workday Job History is current. The information in your application will be used to complete an Equal Pay Analysis to determine salary placement upon hire. Visit the Equal Pay Analysis Webpage for more information.

How to Apply:

• External Candidates: Visit the State of Oregon job opportunities webpage or click the "Apply" tab above to submit your application, following all submission requirements.
• Internal Candidates: Current State of Oregon employees must apply through their employee Workday login, following all submission requirements.

After You Apply:

• Complete any pending tasks in Workday under "My Applications" prior to the application deadline.
• Check your email (including junk folder) and Workday inbox regularly for updates on your application.

Reminders:

• Eligible veterans and Oregon National Guard servicemembers (current and former) who meet the qualifications of the position will be awarded candidate preference. To protect your information and ensure correct processing, please follow the instructions for submitting your Veterans' Preference documentation.
• Please download and save a copy of this job announcement and linked position description, as it is not available after the application deadline.

About the Team & Benefits of Joining

We offer a workplace that balances productivity with enjoyment; promote an atmosphere of mutual respect, dedication, and enthusiasm. You will collaborate with a team of bright individuals to work with and learn from.

If you're driven by the passion to do something meaningful that changes lives, the Oregon Health Authority is the place for you. We also offer a competitive benefits package including:

• Excellent, low-cost medical, vision, and dental coverage for you and your family.
• Optional benefits like life insurance, disability coverage, deferred compensation, and FSA options for health and childcare.
• Generous paid time off: 11 holidays, 3 personal days, monthly sick leave, and vacation accrual starting at 8 hours/month.
• Potential eligibility for the Public Service Loan Forgiveness Program.
• Retirement security through Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP).
• Training and development opportunities to grow your career with the State of Oregon.

Additional Details

• This announcement is for one, full-time, permanent, SEIU represented, Forensic Services Program Support (Administrative Specialist 1) position based in Salem, Oregon.
• This is a hybrid position, approximately 10% in-person. "Review Section 4: Working Conditions" in the position description (linked above) for more information.
• Employment is contingent upon a criminal records check and a driving records check that meets OHA criteria at the time of hire and throughout employment.
• The salary listed is the non-PERS qualifying range. If the successful candidate qualifies for PERS, the salary range will increase by 6.95%. For more information, see the Classification and Compensation page.
• The State of Oregon does not request or require your age, date of birth, attendance or graduation dates from an education institution during the application process.
• This position does not provide visa sponsorship. Within three days of hire, you will be required to complete I-9 documentation and confirm authorization to work in the United States. OHA will use E-Verify to verify work authorization. If your employment eligibility depends on sponsorship now or in the future, you will not meet the requirements for this position.
• We evaluate candidates based on their own skills and experience. Unless explicitly approved, outside resources including Artificial Intelligence (AI) tools are not permitted during assessments or interviews. Use of unauthorized resources will disqualify a candidate from further consideration.

Contact Information Recruiter: Stephanie Mitchell Email: View email address on click.appcast.io Phone (text friendly): View phone number on click.appcast.io

Accommodation Requests (ADA): OHA provides reasonable accommodations under the ADA, which may include alternative formats of materials or language support. If you need an accommodation to apply for this position or participate in the selection process, please contact the recruiter listed above.

The Oregon Health Authority is an affirmative action and equal opportunity employer, committed to fair employment practices and pay equity for all employees. We do not discriminate based on protected class including race, sex, veteran status, disability, age, color, religion, national origin, marital status, or sexual orientation and does not screen applicants based on current or past compensation. Salary is determined through a fair review of your education, experience, and training as it relates to the position.

OHA is an anti-racist organization working to eliminate health inequities and dismantle structural barriers