Bookkeeping Clerk

Bookkeeping Clerks

At Cogent Infotech, we believe in creating opportunities that empower individuals and transform organizations. With over 21 years of excellence in consulting and talent solutions, we pride ourselves on building inclusive workplaces and driving innovation in everything we do. Our diverse teams bring unique perspectives to help deliver cutting-edge solutions to global clients across both public and private sectors.

Location: Albany, NY (12257) Shift Timings: Mon-Fri 9am to 5pm Pay: USD 19/hr – USD 21/hr

Position summary: Provides administrative and accounts payable support by processing invoices and vouchers, reconciling transactions, maintaining financial records, coordinating payment approvals, and performing general clerical duties to support efficient financial operations.

Key Responsibilities:

• Maintain log to show receipt of court orders and expense vouchers from the client's Liquidation Bureau. Processes abstract cover sheets and maintain records in Client tracking system.
• Prepare documents and emails to forward to Office of the State Comptroller (OSC) and State Treasury for payment.
• Utilizes the Statewide Financial System (SFS) to process vouchers for Client.
• Performs reconciliation of procurement cards in the SFS.
• Receive and sort vendor invoices and match invoices with purchase orders, if applicable.
• Utilizes the Purchase Tracking System (PTS) to submit invoices to Client personnel for payment approval.
• Utilize SFS to review and verify receipt of goods, and process accounts payable vouchers.
• Communicate with vendors via telephone and/or email to resolve discrepancies with invoices.
• Submit forms/emails to OSC or the State Treasury to request copies of canceled checks or to place stop payment orders.
• Prepares and makes bank deposits electronically.
• Perform general clerical duties including opening mail and filing.
• Perform other duties as assigned.

Minimum Qualifications:

• Bachelor's Degree in business administration, economics, political science, public administration, sociology, or related discipline. One year of experience in basic bookkeeping, accounting and financial record keeping procedures.

Skills:

• Highly organized and careful worker, highly self-motivated and capable of prioritizing and managing multiple tasks.
• Knowledge of Office of the State Comptroller policies and procedures.
• High level of discretion handling confidential matters.
• Ability to manage competing priorities while maintaining a high level of attention to detail.
• Word processing skills/abilities are a mandatory component of the assignment. Computer proficiency in Microsoft Office Suite, including Outlook, Word, Excel, etc. is required.
• Must have knowledge of basic accounting and financial record keeping procedures.
• Some knowledge of financial terminology is also required; ability to compute, classify, and record numerical data to keep financial records complete. Perform any combination of routine calculating, posting, and verifying duties to obtain primary financial data for use in maintaining accounting records. May also check the accuracy of figures, calculations, and postings pertaining to business transactions recorded by other workers. May also perform a variety of analysis.

Application Process: Resume Review Initial discussion Video Screening Client Interview