Payroll and Tax Specialist

Company Description

Founded in Denmark, Ramboll is a foundation-owned people company. We have more than 18,000 experts working across our global operations in 35 countries with thousands of experts working across 70 offices in the Americas. Our experts are leaders in their fields, developing and delivering innovative solutions in diverse markets including Buildings, Transport, Planning & Urban Design, Water, Environment & Health, Energy, and Management Consulting. We invite you to contribute to a more sustainable future working in an open, collaborative, and empowering company. Combining local experience with global knowledge, we together shape the societies of tomorrow.

Job location: Flexible east coast locations are preferred. Remote or hybrid work arrangements are acceptable.

Are you eager to develop your excellence in an inclusive, collaborative, and empowering community? Do you have excellent problem-solving skills and a high level of attention to detail and accuracy? Are you able to work in a fast-paced environment and handle and prioritize multiple tasks and meet deadlines? If so, please read on!

Your new role

As our new Payroll and Tax Specialist, you will play a key role in supporting payroll operations across the U.S. while partnering closely with HR, Finance, and external vendors. This role is responsible not only for payroll processing, but also for ensuring compliance with multi-state tax regulations, resolving complex payroll issues, and supporting audit and correction activities.

Your key responsibilities will be:

• Ensure compliance with federal, state, and local payroll tax regulations, audit employee tax setups, including multi-state and local taxation, and maintain and update state tax configurations.
• Manage payroll corrections, including W-2C processing and amended tax filings.
• Assist with calculating the organization's payroll on a regular basis (e.g., weekly, bi-weekly) using ADP Workforce Now.
• Process timely payment of wages, salaries, bonuses, and deductions accurately.
• Maintain and update payroll information, including employee records and payroll adjustments.
• Generate and distribute payroll reports and statements.
• Prepare manual checks and wire requests as needed.
• Address and resolve payroll-related queries from employees.
• Collaborate with HR and finance departments to ensure proper integration of payroll data.
• Assist in the preparation of financial audits related to payroll.

Your new team

The Payroll and Benefits team takes pride in keeping Ramboll running smoothly, enabling bright minds throughout the organization to focus on their areas of expertise as we tie together all parts of the business. We provide support, coordinating efforts and securing common ground for the development and servicing of clients and markets.

About you

From the moment you start at Ramboll, we will support your personal and professional development so that you can continue to grow with the company. While we look forward to supporting your continued learning and development, for this role we have identified some qualifications, skills, and capabilities that will set you up for success.

These include:

• A minimum of 5 years of experience performing payroll functions.
• Strong knowledge of US Payroll Tax Regulations and the ability to ensure compliance with federal, state, and local payroll tax regulations, audit employee tax setups, including multi-state and local taxation, and maintain and update state tax configurations.
• Strong knowledge of payroll systems and software (e.g., ADP, Paychex, SAP).
• Familiarity with labor and tax laws.
• Strong attention to detail and accuracy.
• Good communication and interpersonal skills.
• Ability to handle sensitive information confidentially.

What we can offer you

• Generous Paid Time Off
• Excellent health and retirement benefits
• Investment in your development
• Leaders you can count on, guided by our Leadership Principles
• Appreciation for the unique person you are
• The long-term thinking of a foundation-owned company
• Inspiration from colleagues, clients, and projects

Salary Transparency

At Ramboll, we are committed to fair and transparent compensation practices that support our people and our purpose of creating sustainable societies. The anticipated base salary range for this position is $75,000 - $86,000 per year. This range reflects the compensation we reasonably expect to offer at the time of posting. Actual compensation will vary based on factors such as location, skills, experience, education, and internal equity. Because we operate across multiple U.S. markets, pay may differ depending on the cost of labor in specific locations. In addition to base salary, this position may be eligible for bonus, overtime or other forms of compensation and we offer a comprehensive benefits package that supports well-being, professional development, and work-life balance. Our recruiters are happy to share more about the specific salary range and total rewards package applicable to your location during the hiring process.

Work at the heart of sustainable change

Ramboll is a global architecture, engineering, and consultancy company. We believe that the purpose of sustainable change is to create a thriving world for both nature and people. So, that's where we start - and how we work. At Ramboll, our core strength is our people, and our history is rooted in a clear vision of how a responsible company should act. Being open and curious is a cornerstone of our culture. We embrace an inclusive mindset that looks for fresh, diverse, and innovative perspectives. We respect, embrace, and invite diversity in all forms to actively cultivate an environment where everyone can grow and realize their full potential.

Where People Flourish

Our mission is to create sustainable societies where people and nature flourish. This means that a culture of inclusion is embedded in everything we do. Our people bring diverse backgrounds and experiences to the company, enabling us to deliver innovative and forward-thinking solutions to our clients. We also know how important it is to achieve the right balance of where, when, and how much you work. At Ramboll, we offer flexibility as part of our positive and inclusive approach to work. We are committed to equal employment opportunity, regardless of age, disability or medical condition, gender identity, marriage and domestic partnership, pregnancy and maternity, race, ancestry, or national origin, religion or belief, sex and sexual orientation, military service and veteran status, or any other protected characteristic. Ramboll wants to ensure opportunities are accessible to candidates with disabilities. So, please let us know if there are any changes we could make to the application process to make it more comfortable for you. You can contact us at View email address on click.appcast.io with such requests.

Ready to join us?

Please submit your application. Be sure to include all relevant documents including your CV and a cover letter connecting your background to the responsibilities of the position.

Please note, applicants must be currently authorized to work in the United States on a full-time basis. No sponsorship is available for this position.

As part of our hiring process, Ramboll may conduct pre-employment drug screenings for applicable roles to ensure a safe and compliant workplace. You may be subject to random drug screenings in accordance with client requirements.

Thank you for taking the time to apply, we look forward to receiving your application!

All your information will be kept confidential according to EEO guidelines.