Executive Assistant

Executive Assistant

The Executive Assistant performs a wide range of administrative responsibilities to support the Vice President and three AVPs in a challenging and fast-paced work environment. Must work independently under general guidance, maintaining confidentiality as appropriate. Responsibilities may include: communication and coordination with internal and external stakeholders including high-level donors and VIPs; receiving and screening calls, correspondence and/or visitors; making travel and meeting arrangements for four leaders; preparing correspondence, complex documents and reports; supporting invoicing and expensing needs of leaders and their broader teams; leading agenda-creation and meeting execution for various departmental gatherings and leadership team meetings; supporting and attending Foundation events (including occasional evening and weekend events); and supporting cross-departmental priorities as assigned.

Qualifications:

Minimum Education Bachelor's Degree (Required) Or Relevant experience beyond the minimum required work experience may substitute for the educational requirement on a 1-to-1 ratio (i.e. one year of relevant work experience equals one year of required education) (Required) Minimum Work Experience 4 years Related administrative/clerical experience, preferably in a challenging and fast-paced environment (Required) Experience should demonstrate proven ability to analyze and interpret data, prepare complex reports, ensure compliance with policies/procedures, track budgets and timelines, coordinate scheduling of large, multi-disciplinary meetings, and organize files and correspondence (Required) Project coordination experience (preferred) Required Skills/Knowledge Familiarity with organizational and departmental structures, policies and practices Strong oral and written communications skills necessary to interact diplomatically and tactfully with diverse groups of people Ability to interact with all levels of internal and external customers with highest level of professionalism in a fast paced and confidential environment Proficiency with MS Office and other computer applications as required Ability to consider multiple variables to determine proper course of action. Exercise good judgment in handling sensitive and confidential information and situations.