Executive Assistant

divh2Executive Assistant/h2pCapital Power (TSX: CPX) is dedicated to Powering Change by Changing Power. This north star guides our ambitions, focus, and actions as we transform our energy system. Were a growth-oriented North American energy company headquartered in Edmonton, Alberta. Our team safely delivers, builds, and creates balanced energy solutions for customers across North America./ppOur people are at the core of our journey to deliver reliable, affordable, and lower-carbon power solutions. We provide purpose-driven work in a safe and inclusive environment, and we live by our North Star. With us, your contributions matter we want you to be empowered to innovate, collaborate, and ultimately drive results. Were here to partner with you so you can learn, grow, and forge a career thats meaningful to you. Join us in powering North America!/ppOne Permanent Full Time Position./ppCapital Power is looking for a dedicated Executive Assistant to be a supportive force who empowers our senior leadership in our new Washington DC office. If you have diverse skills and like being involved in many responsibilities, this is the job for you!/ppReporting to the Executive Assistant Team Lead, the Executive Assistant is accountable for providing complex and confidential administrative support in a proactive manner to the Executive Team as a whole, and may be assigned to provide ongoing, day-to-day administration support of a specific member (or members) of the Executive./ppYou will contribute to our team by:/pulliAnticipating needs and providing a broad range of confidential administrative support services for members of the executive team./liliWorks closely with their executive(s) to complete strategic projects as required/liliStrong ability to make decisions with little direction and/liliProactively overseeing, coordinating and maintaining calendar of appointments, including meetings, events and travel arrangements./liliProviding hands-on support with event planning and executing and leading events as assigned./liliInitiating and maintaining various reports, board materials, presentations and correspondence./liliResponding to internal and external inquiries in an accurate and timely manner, and ensuring positive relationships are developed and maintained; managing initial contact with external parties who wish to make inquiries of the executive team./liliPreparing meeting agendas and materials, attending meetings to record notes and following up on designated action items./liliScreening emails, telephone calls and incoming mail; responding on behalf of executive team or re-routing as appropriate./liliCompleting monthly expense claims; overseeing A/P admin processes (vendor set-up, invoice payment)./liliProviding backup and vacation coverage to other team members on as needed basis./liliManaging and booking travel arrangements in the most economical and efficient means, including flights, accommodations, car rentals/local transportation and conference/event registrations; suggesting opportunities for additional meetings to improve business travel; ensuring effective cross-border documents are in place./liliFollowing and handling the P-Card reconciliation process and verification process./liliCompleting A/P admin functions in accordance with relevant policies./liliCompleting all required Health, Safety Environment training, adhering daily to safe work practices./liliWorking and developing positive relationships with a cross function of different departments (i.e., Investor Relations, Accounts Payable, Finance)./liliDeveloping a broad network of contacts and maintaining relationships with outside venues to support and facilitate external events./li/ulpWhat you will bring to the role:/ppEducation:/pulliCompleted High School Diploma and a completed certificate or diploma in Office / Business Administration, Records Management or Events Management would be considered an asset./liliEducation equivalency may be considered./li/ulpExperience and Skills:/pulliA minimum of 3 years of progressive experience as an executive assistant./liliA solid understanding of Microsoft Office is required; SharePoint, Oracle and Workday experience would be considered an asset./liliYou have exceptional verbal and written communication skills and the ability to highlight experience and strength in situations regarding multitasking amidst competing demands./liliYou have excellent organizational skills and a strong attention to detail./liliKeen problem-solving skills and the ability to deal with discretionary information with reliability and confidentiality is essential for this role./liliAble to adapt and be flexible to change and embraces changes with a positive attitude./li/ulpWorking Conditions:/pulliIn-office position with minimal travel to meet business needs./liliLocation- Washington, DC/liliSome evening and weekend work is required in this position but identified most often in advance./li/ulpAdditional Details/ppIn order to be considered for this role you must be legally eligible to work in the United States./ppThe successful candidate for this position will undergo an education verification, reference checks and criminal record check./ppThe pay range for this position is $70,000.00 to $85,000.00./ppCapital Power employees that refer a successful candidate for this position are eligible for a $500 Referral Reward!/ppWe believe that creating a culture that supports employee physical, mental, financial, and social wellbeing is critical to our success. That is why we provide flexible and affordable employee benefits, retirement savings, and paid time off programs. We also provide comprehensive onboarding, training, and programs supporting your career development./ppDepending on the posting requirements relocation assistance may be available./ppHow To Apply and Next Steps/ppCapital Power only accepts resumes via online application at . If you choose to submit your resume by any other means, we cannot guarantee that your application will be considered for vacancies. Applicants with disabilities who require a reasonable accommodation to complete their application can request accessible formats, communication support, or other accessibility assistance by contacting View email address on click.appcast.io . Capital Power is committed to providing a fair and transparent hiring process. We recognize and embrace the value of diversity and hire employees with the appropriate skills, experience and knowledge for each position. Thank you for taking the time to apply and expressing interest in powering a sustainable future with Capital Power! We wish that we could personally respond to everyone who applies; however, it is our practice to contact only those individuals selected for interviews./p/div