Executive Assistant

Allon Advocacy, LLC, a full-service financial technology public policy consulting firm, is seeking an Executive Assistant to join and support our team. This is a full-time, hybrid position; the role requires working from our Washington, D.C. office at least one day per week and, in some instances, more often.

The Executive Assistant will be responsible for:

• Managing calendars and scheduling meetings for a small but busy team in a multi-client environment.
• Preparing and distributing substantive meeting minutes as well as maintaining/updating records as needed.
• Drafting preparatory materials and collateral for client meetings with policy stakeholders.
• Drafting legislative and/regulatory hearing and briefing summaries and distributing them to clients.
• Arranging travel and processing travel and expense reports.
• Planning and executing off-site events on behalf of our clients, including identifying venues, coordinating vendors, and maintaining budget fidelity.
• Processing client invoices and working directly with clients accounting teams.
• Acting as the coordinator of our team by keeping track of key deadlines and milestones.
• Preparing and submitting the firms quarterly lobbying disclosure reports and semi-annual lobbying contribution reports.
• Assisting with the preparation of PowerPoint presentations as needed.

The ideal candidate will have the following qualifications:

• A college degree with a minimum of three years of experience as an administrative professional, preferably in a government relations or regulatory environment.
• Fluency in MS Office programs (Outlook, Word, PowerPoint, and Excel) and Google Workspace (Docs, Sheets, and Forms).
• Familiarity with MailChimp, WordPress, and Canva.
• Experience managing projects.
• Experience with preparing and filing federal lobbying disclosures.
• Attention to detail and problem-solving skills.
• Excellent written and verbal communication skills.
• Strong organizational skills with the ability to multitask.