Capital Projects Coordinator

Capital Projects CoordinatorVARITE is looking for qualified Capital Projects Coordinator in Marlborough, MA (Onsite). This position is ideal for an individual who enjoys working with data, coordinating multiple priorities, and supporting projects that improve facilities, operations, and business performance. The successful candidate will be a self-starter who can anticipate project needs, proactively manage competing priorities, and operate with minimal day-to-day supervision.What You'll Do:Project Administration: Create and maintain project records in project management and financial systems.Support project setup activities, including project funding and authorization documentation.Maintain project forecasts and spend status tracking reportsAssist project teams with monthly forecasting and budget updates.Support project closeout activities and records retention requirements.Coordinate and maintain project documentation throughout the project lifecycle.Financial and Cost Tracking: Track project expenditures and maintain project forecasting spreadsheets.Download, compile, and distribute project spend reports.Update project financial reports using current spending and forecast information.Process cost transfers and other project-related financial transactions.Monitor project funding approvals and expenditures.Ensure project financial data remains accurate, current, and properly documented.Procurement and Supplier Support: Create and track purchase requisitions.Coordinate Service Entry Sheets (SES) and Goods Receipts (GR).Support invoice processing and supplier payment inquiries.Work with Procurement and Finance teams to resolve purchasing issues.Follow up with buyers regarding purchase orders and requisition status.Monitor approval workflows and help expedite required approvals when needed.Systems and Reporting: Maintain project information in SAP, EcoSys, SharePoint, and other project management systems.Create and maintain project SharePoint sites and project folders.Generate project reports and provide administrative support to project teams.Ensure data accuracy across project controls, procurement, and financial systems.Equipment Project Coordination: Independently coordinate equipment-only capital projects from purchase through closeout.Track schedules, budgets, procurement activities, and project documentation.Communicate project status and provide support to stakeholders throughout execution.Identify project issues, risks, and required follow-up actions and proactively drive resolution.What Makes You Successful: Self-starter who proactively identifies upcoming work and follows through on commitments without requiring extensive direction.Ability to anticipate stakeholder needs and take action before issues become problems.Strong attention to detail and commitment to delivering high-quality work.Ability to prioritize work effectively in a fast-paced environment with changing priorities.Comfortable working with financial data, reporting tools, and project documentation.Strong customer-service mindset and commitment to supporting project teams.Ability to collaborate effectively across multiple functions while maintaining ownership of assigned work.Why Join Us? Opportunity to support impactful capital investment projects.Exposure to engineering, construction, procurement, and project management disciplines.Collaborative team environment with opportunities for growth and development.Direct involvement in projects that improve facilities, operations, safety, and business performance.Qualifications: Required: High School Diploma or equivalent. 2+ years of experience in project coordination, project administration, procurement, finance, construction administration, facilities management, or a related field. Proficiency in Microsoft Excel, Outlook, Word, and SharePoint. Strong attention to detail and commitment to data accuracy. Excellent written and verbal communication skills. Strong organizational skills with the ability to effectively prioritize competing assignments, adjust to changing business needs, and successfully manage multiple projects and deadlines simultaneously. Demonstrated ability to transition quickly between tasks while maintaining accuracy, organization, and attention to detail. Ability to work independently, manage workload with minimal supervision, and take ownership of assigned responsibilities. Proactive and forward-thinking mindset with the ability to anticipate project needs, identify potential issues, and take action before they impact project execution. Strong problem-solving and follow-up skills with the ability to drive tasks to completion. Ability to build effective working relationships across Project Management, Procurement, Finance, Operations, and supplier organizations.Preferred: Associate's degree in Business, Finance, Project Management, Construction Management, Engineering Technology, or related field. Experience with SAP and EcoSys. Experience supporting capital, construction, manufacturing, engineering, or facilities projects. Experience with budgeting, forecasting, procurement, invoice processing, or project financial reporting.BENEFITS: We offer a comprehensive benefits package designed to support the health, well-being, and financial security of our employees and their families. Eligible employees may receive: Health Insurance: Medical, dental, and vision coverage. Retirement Plans: Participation in a company-sponsored retirement savings plan. Legal Service Plans: Offering access to attorneys for legal advice and representation.VARITE is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.