Human Resources Administrator

Job Title: HR Administrator

Industry: Nonprofit

Location: Chicago, IL

Assignment Type: Contract (5–6 Months)

Pay: $20–$24/hour

Work Schedule: Monday–Friday, 9:00 AM–5:00 PM | Hybrid

Benefits: This position is eligible for medical, dental, vision, and 401(k).

About The Company:

Our client is a well-established nonprofit organization dedicated to supporting individuals, children, and families through community-focused programs and services. With a collaborative and mission-driven environment, the organization is seeking an HR Administrator to provide additional support to its Human Resources team.

Job Description:

We are seeking a detail-oriented and proactive HR Administrator for a 5–6 month contract opportunity in downtown Chicago. This individual will assist with HR compliance, employee records management, onboarding documentation, HRIS updates, and administrative operations.

The ideal candidate will have previous HR administrative experience, strong organizational skills, and the ability to work independently while managing multiple priorities. Experience with UKG or a similar HRIS platform is highly preferred.

Key Responsibilities:

• Maintain accurate employee information and update personnel records within the HRIS system.
• Support HR compliance initiatives by reviewing documentation, identifying inconsistencies, and ensuring records meet established requirements.
• Assist with employee onboarding processes, including background screenings, required paperwork, and compliance tracking.
• Coordinate background clearance requests and communicate with appropriate internal teams and external agencies regarding outstanding requirements.
• Prepare documentation for internal and external audits, ensuring employee files are complete and organized.
• Track pending compliance items and follow up with employees or departments to obtain missing information.
• Process HR-related invoices, verify billing information, and complete reconciliations to ensure accuracy.
• Generate HR reports, compile employee data, and respond to reporting requests from leadership.
• Maintain organized electronic and physical personnel files while ensuring confidentiality.
• Respond to employee questions related to HR documentation, compliance procedures, and general administrative matters.
• Provide additional administrative support to HR leadership, including scheduling, document preparation, and special projects.
• Assist with general office operations, including meeting coordination, correspondence, and office support as needed.

Qualifications:

• Previous experience in Human Resources, HR administration, or HR compliance support required.
• Hands-on experience using an HRIS platform for employee data entry and record maintenance; UKG experience strongly preferred .
• Familiarity with employee onboarding, background checks, and compliance documentation.
• Experience processing invoices, reviewing billing information, and performing reconciliations.
• Strong attention to detail with the ability to maintain accurate and confidential employee records.
• Excellent organizational skills with the ability to prioritize competing deadlines.
• Proficiency in Microsoft Office, particularly Excel, Outlook, and Word.
• Strong written and verbal communication skills.
• Ability to work independently, take initiative, and follow through on assignments with minimal supervision.
• Comfortable working in a fast-paced environment and supporting multiple HR team members.

Additional Details:

• Contract Length: Approximately 5–6 months
• Hybrid Schedule: 2 days onsite and 3 days remote
• Hours: Monday–Friday, 9:00 AM–5:00 PM
• Start Date: ASAP

Perks:

• Hybrid schedule offering flexibility between remote and onsite work.
• Opportunity to gain hands-on experience across HR operations, compliance, and benefits administration.
• Work alongside an experienced and collaborative HR team.
• Join a mission-driven organization making a meaningful impact in the community.
• Convenient downtown Chicago office location.
• Opportunity to expand HRIS, auditing, and employee compliance experience.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.