Executive Assistant & Office Manager

The Office Manager & Executive Assistant is a trusted partner to executive leadership, responsible for both high-level administrative support and the seamless operation of the office. This role combines executive assistance, financial coordination, and operational oversight to ensure efficiency, organization, and a professional environment across the business. With a proactive and highly discreet approach, this individual enables leadership to focus on strategic priorities while maintaining structure across day‑to‑day operations. Who We Are: With over 30 years of experience, 6,300 units and 26 properties across the Midwest and Texas, Nolan Living is known for excellence, integrity, and heart. Our 200+ team members are passionate about delivering exceptional living experiences—and we’re looking for someone like you to help us continue that legacy. What You'll Love About This Role: Competitive pay with opportunities for advancement Generous PTO and up to 15 paid holidays 401(k) with company match Health, dental, and vision insurance Health Savings Account with company match Ongoing training and career development What You'll Do: Provide high-level administrative and personal support to executive leadership, including managing schedules, coordinating priorities, organizing documents, and overseeing confidential business information with discretion Manage executive administrative tasks such as expense processing, credit card and account reconciliations, bill payments, and coordination of subscriptions, services, and personal obligations Support financial and operational processes by maintaining and reconciling accounts and credit cards, assisting with QuickBooks entries, and preparing financial reports and documentation on a monthly, quarterly, and annual basis Coordinate tax preparation and financial compliance processes by collecting, organizing, and submitting documentation to accountants, and assisting with audit support, and annual filings Manage front desk and office operations, including receiving mail, signing for packages, greeting visitors and vendors, and creating a professional and welcoming office environment Maintain organization, cleanliness, and functionality of office and shared spaces, including managing supplies, vendor services, and communication with building management Coordinate logistics for meetings, executive schedules, company events, and team gatherings, including quarterly meetings and annual conferences Receive, review, and route important documents such as tax notices, insurance materials, and financial statements to appropriate internal or external stakeholders Maintain spreadsheets, tracking tools, and reporting systems for financial activity, distributions, charitable contributions, and operational data Support additional operational needs, including assisting with licensing, credit applications, new account setup, and special projects as they arise Provide general administrative and cross‑functional support to ensure smooth day‑to‑day business operations across the organization What You'll Bring: Unimpeachable integrity, serving as a trusted steward of information and fostering a culture of accountability, transparency, and professionalism across the organization. Proven experience supporting senior executives, office operations or a similar high‑responsibility administrative role. Strong organizational and time management skills with exceptional attention to detail Ability to manage multiple priorities and work independently in a fast‑paced, dynamic environment. Strong communication skills, both written and verbal, with the ability to interact effectively across all levels of the organization. Financial and administrative acumen, including experience in expense management, reconciliations, or bookkeeping (QuickBooks, Concur) Proficient in Microsoft Office and other business systems Proactive, resourceful, and solution‑oriented mindset High school diploma required, bachelor's degree preferred. Experience in real estate, finance, or multi‑entity business environment is a plus. Work is performed in a professional, in‑office environment. Background check, Driver's License and E‑Verify required. Bilingual proficiency in English and Spanish would be a plus. Nolan Living is proud to be an Equal Opportunity Employer Office Manager will report to the VP, People & Talent #J-18808-Ljbffr