Legal Processing Assistant - Probationary

Salary Range $27.75 - $33.06 Job Description Do you have exceptional customer services skills? Are you detail-orientated and organized? Are you looking for a job with growth and opportunity? If so, this position is perfect for you! The Superior Court of California, County of Alameda is accepting applications for the position of Legal Processing Assistant - Probationary. Under general supervision, the Legal Processing Assistant Probationary receives, examines, prepares, files, processes and maintains a variety of legal documents; assists the public in person and over the telephone; verifies, enters, and retrieves information from automated and manual record keeping systems; and performs other related duties as assigned. Distinguishing Features DISTINGUISHING FEATURES: This is the entry-level class in the Legal Processing Assistant series. Assignments are rotated and employees must demonstrate proficiency in more than one activity (files, data input, public counter, new filings, etc.) of the court prior to progression to the next level of Legal Processing Assistant. Legal Processing Assistants are distinguished from courtroom clerks in that the latter perform clerical activities exclusively within a courtroom setting. A new eligibility list will be established to fill Legal Processing Assistant – Probationary vacancies at various court locations. Legal Processing Assistants may be assigned or reassigned to various locations within the County and work between the hours of 8:00 a.m. to 6:00 p.m., as determined by the business needs of the Court. Example of Duties Receives and examines legal documents for sufficiency of information, conformity, jurisdiction, completeness, timeliness, and required supporting documentation; returns unacceptable documents, noting discrepancies and reasons for rejection; affixes seals and stamps to endorse, to certify or to file documents. Provides effective customer service and assists the public, court staff and other agencies at the counter, via the Court's website and by phone; provides procedural information regarding status of legal cases; accepts bail money; answers inquiries and explains legal filing processes and procedures, use of court forms, and basic rules of court; explains fees and fines; assists individuals in locating material and information; and accepts routine filings. Verifies, enters, retrieves, corrects and updates information in manual and/or automated record keeping systems; posts payments for citations; and makes docket entries on current and old cases. Prepares document files; assigns identification codes; files a variety of legal documents and related case materials; lifts and carries a variety of legal materials and/or a box weighing up to15 pounds; retrieves files and information from files; searches for missing files; copies materials requested from files and sends to appropriate party; prepares and uses indexes to locate materials; follows procedures for updating and/or purging files; delivers files and documents to court or appropriate party; prepares materials for mailing, scanning or imaging; and scans or images documents. Computes, receives, receipts and records payment of fines and fees; reviews, posts, adjusts and balances daily registers and financial records; compiles numerical counts and routine statistical data to provide input for reports; counts, balances and checks daily cash with receipts. Prepares court calendars coordinating arrangements with various departments and attorneys; prepares notices of hearings, court appearances or petitions; coordinates the flow of documents necessary for court assignments; assembles docket sheets; and enters actions from minute sheets into appropriate records. Types and prepares a variety of materials such as abstracts, judgments, clerk's transcripts, declarations, notices, letters, and other legal documents into finished form; and composes letters in response to request for general information. Performs other related duties as assigned. Minimum Qualifications Education: An educational level equivalent to a high school diploma or G.E.D. Experience: Two years of full-time work experience in a business environment, including clerical duties, providing customer service and utilizing basic computer skills. Cash handling experience is desirable. Knowledge of modern office practices and procedures, including filing and basic record keeping systems; operation of standard office equipment and personal computers; and business English, including grammar, punctuation, spelling and general correspondence; and basic arithmetic. Ability to understand, explain, and apply specific statutes, codes, laws, regulations and procedures; prepare and process a variety of legal documents; maintain complex legal records and files; walk, stoop, occasionally lift and carry a variety of legal documents and/or a box of files weighing up to 15 pounds; frequent need to reach for items above and below desk level; stand and sit for long periods of time; locate, identify and correct technical inaccuracies; enter and retrieve data from the Court's automated systems via computer; follow oral and written instructions; communicate orally and in writing; plan, organize work and effectively meet Court's deadlines; work well under difficult and stressful situations; adapt to varying changes within the court system; establish a good rapport with judges, staff, attorneys, supervisors, managers and the public; and assist people from diverse socio-economic backgrounds in various emotional states. This position includes a one-year probationary period. Employment is contingent upon successful completion of fingerprint check and the provision of appropriately identifying documents to certify eligibility to work in the United States. The position is SEIU Rep'd - 75 Hour Classification. Hiring Process The hiring process will include the following components: An initial screening of all application materials received including a completed application and supplemental questionnaire. A resume does not substitute for completing the application. An incomplete or partial application or supplemental questionnaire will result in disqualification. Applicants meeting the Minimum Qualifications as stated in the job announcement will be invited to participate in a situational exercise assessment. Passing candidates will be invited to participate in the oral interview process. The best qualified candidates will be invited to participate in an oral interview. The oral interview may contain a situational and/or written exercise. The Court reserves the right to change the components of the examination process and may limit the number of candidates invited to the oral interview process to include only the best-qualified candidates should there be a large applicant pool. The application and supplemental questionnaire are used to evaluate the candidate's qualifications. The Superior Court of California, County of Alameda is a state trial court whose mission is to fairly and efficiently resolve disputes arising under the law and to protect the rights and liberties guaranteed by the Constitutions of California and the United States. The Superior Court is part of the judicial branch of government that includes trial courts, Courts of Appeal and the California Supreme Court. The Judicial Council of California establishes the rules and policies that govern trial court operations. The Court is a state-funded independent public employer. The Superior Court of California, County of Alameda has approximately 700 employees in 9 locations and serves 1.6 million residents in all trial court matters including criminal, civil, juvenile dependency and delinquency, family law, probate, guardianship, conservatorship, mental health and traffic cases. Following are the 9 Court locations: Alameda – George E. McDonald Hall of Justice Berkeley – Berkeley Courthouse Dublin - East County Hall of Justice Fremont - Fremont Hall of Justice Hayward – Hayward Hall of Justice Oakland - René C. Davidson Courthouse complex Oakland - Wiley W. Manuel Courthouse San Leandro – John George Psychiatric Pavilion San Leandro - Juvenile Justice Center The Superior Court of California, County of Alameda is committed to investing in staff and operations, so that Court employees will be able to offer the highest level of service that true access to justice demands. The Superior Court of California, County of Alameda’s mission to provide access to justice for all drives Court operations. The Superior Court of California, County of Alameda is committed to ensuring equal access to court services and inspiring public confidence in the court system through excellence in service, integrity, impartiality, competence, and diversity. About Alameda County Alameda County is located on the east side of the San Francisco Bay extending from Berkeley and Albany in the north to Fremont in the south. The County has varied geography with wooded hills, vineyards, streams and lakes. Elevations range from sea level to 3,817 feet at Rose Peak in the southern part of the County. Alameda County offers air, sea and ground transportation access to the rest of the United States and the Pacific Basin. The County is served by one of the world's most advanced and comprehensive transit systems, including the Bay Area Rapid Transit (BART) system. The County is home to some of the most prestigious educational and research campuses in the world, the University of California, Berkeley, and Lawrence Livermore Labs. In addition to these institutions, the County offers a developed and diverse system of higher education institutions, and an extensive network of cultural and outdoor recreational activities. Alameda County is one of the most ethnically diverse communities in the nation. #J-18808-Ljbffr Court of Alameda