Purchasing Buyer-Planner

POSITION SUMMARY:

The Purchasing Buyer / Planner is responsible for supporting the Purchasing Manager with all procurement-related tasks such as inventory control/management, demand management, managing purchase orders, and administrative support to sustain smooth daily operations. The Purchasing Buyer/Planner will utilize Lean methodology in their approach. The Purchasing Buyer / Planner will efficiently maintain stock levels on all materials and components as well as arrange the logistics for outgoing and inbound materials and products.

The Purchasing Buyer/Planner will be a self-starting, responsible and motivated person possessing the desire to learn and grow. The ideal candidate must have excellent interpersonal skills, interacting effectively with the team, co-workers, vendors, and business contacts in an efficient, courteous, and professional manner forming strong internal and external partnerships.

KEY RESPONSIBILITES:

Inventory Control/Management

• Maintain 2-bin/Kanban inventory replenishment system within the main stockroom & all LCHC teams.
• Ensures FIFO principles are administered
• Updates and maintains part master to include active supply item numbers within the main stockroom
• Maintain accurate records
• Maintain stockroom inventory, cycle out expired / obsolete items
• Create Purchase Orders to suppliers in a timely, consistent manner to maintain min/max levels within the stockroom
• Unpack boxes of supplies for the stockroom and place them in their designated stockroom location
• Process returns in 24 hours.

Demand Management

• Using Forecasting (usage reports) to monitor and update Kanban levels as demand changes/monthly/quarterly
• Ability to work with suppliers to find alternatives when items are on backorder or scheduled to become obsolete
• Work with internal teams to maintain/update 2 bin system and par levels as demand changes
• Familiar with or willing to learn Excel
• Work with suppliers in the event we need to expedite product to meet internal demand
• Assist with Team deliveries as needed

Supply Chain Management / Purchasing

• Familiar with or willing to learn Lean principles/techniques
• Support Purchasing Manager in process improvement and value stream projects
• Daily/Weekly manages all back-orders. Request updates from suppliers. If dates are beyond and internal need – finds alternatives to support internal deman.

QUALIFICATIONS:

• High School Graduate or equivalent.
• Current CPR certification or CPR Certification within 12 months of hire
• Strong sense of urgency and initiative
• Strong commitment to continuous improvement
• History of good attendance and positive work attitude
• Committed to excellence

• Able to work cross-culturally with colleagues

• Solid written and verbal communication skills; interpersonal skills are required to ensure positive working relationships

EXPERIENCE:

• Previous buyer/purchasing experience in an office/medical setting preferred

CUSTOMER SERVICE:

• Demonstrates an understanding of customer service principles by successfully completing online Customer Service training.
• Utilizes the principles of customer service when interacting with patients/clients, team members and staff from other departments.

PHYSICAL AND MENTAL REQUIREMENTS OF THE POSITION:

• Work is performed in an office environment and requires the ability to move around in the office, enter and retrieve data from an electronic system, operate office equipment.
• Ability to move tools and materials weighing less than 10 pounds from one location to another.
• Ability to reason logically and make sound decisions, to consider alternative and diverse perspectives, to communicate effectively both orally and in writing, to remain poised under all circumstances, and to interact effectively with people in a positive manner that produces confidence and trust.
• Demonstrated ability to perform effectively in high-pressure environments, managing multiple complex issues simultaneously while maintaining focus amid distractions and interruptions.
• Demonstrated ability to work independently, exercise sound judgment in decision-making, and perform effectively under pressure, including in emergency situations.

SPECIAL REQUIREMENTS:

• Respect and maintain patient confidentiality in all aspects of care including use of electronic information.
• The essential duties of this position may present risk of exposure to airborne infection, body fluids, and blood borne pathogens.
• Annual bloodborne pathogen training is required.
• Up to date flu immunization and annual TB screening/attestation are required.
• Hepatitis B vaccine and COVID 19 are strongly recommended.
• Results of a background check inquiry must be acceptable under health center standards.