Administrative Assistant

Overview We are seeking an Administrative Assistant with 10+ years of experience to join our team in our Jacksonville, FL office. At WGI, you will find talented, passionate associates providing exceptional service in collaborative, team-driven environments, all while having fun and enjoying the work they do. We work to stay ahead of the curve by investing in the latest tools and technology. As one of the nation’s top consulting firms, we consistently strive to promote efficiency, cultivate a culture our associates can proudly embrace, and empower our associates to advance their career growth at WGI and beyond. WGI is always looking for remarkable individuals to join our team and help us grow in our vision. If you think you are an innovative, self-motivated team player and want to shape your community, join our WGI team today! WGI offers a complete Benefits package including: Medical, Dental, Vision, LTD & STD, Life Insurance, 401k with match, PTO, Holidays, HSA with company contribution, Pet insurance, and Employee Assistance Program. #LI-onsite Responsibilities The essential functions include, but are not limited to, the following duties and responsibilities, which are listed in no particular order of importance: Independently manage and resolve daily administrative needs. Handle differing situations, problems, and deviations in the work of the office according to the Office Lead’s general instructions, priorities, duties, and goals Provide administrative support to management and staff ensuring efficient day-to-day operations of the office Prepares polished, accurate, and complete reports, proposals, memos, minutes, and other documents as needed Prepares outgoing mail and courier parcels Sorts incoming mail and courier deliveries for distribution Make meeting and other arrangements for staff, as needed Purchase, receive, and store the office supplies and snacks Code and file material according to the established procedures Work with the Corporate Manager to ensure efficiency of administrative processes and proceduresPerform Data entry and administrative tasks with a high level of accuracy and attention to detail, validating information before submitting Provide front desk support Greet and assist visitors to the office Maintain cleanliness and organization of the office Assist with Coordination of internal training sessions Qualifications High School Diploma or equivalent; college degree preferred 10+ years of prior administrative experience Proficient in the use of Microsoft Office, Outlook, PowerPoint and Internet Ability to operate copy machine, scanner, and fax machine Ability to read and interpret documents Possesses excellent oral and written communication skills, and basic math functions Strong organizational and planning skills Ability to work independently Applicants must be currently authorized to work in the U.S. on a full-time basis. We are unable to sponsor or take over sponsorship of employment visas Equal Opportunity Employer/Veterans/Disabled. Physical Demands The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed in an office setting. Hand-eye coordination is necessary to operate a computer, keyboard and mouse. Use of a telephone headset will allow for virtual communication with team members through Zoom and/or Microsoft Teams. While performing the duties of this job, the employee is often required to sit for prolonged periods, use hands/fingers to handle, feel or operate objects, tools or controls and reach with hands and arms, speak and hear. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. #J-18808-Ljbffr WGI, Inc.