Misc. Temp - Clerical - Director & Staff (Health Services)

Position Summary Works under the general supervision of Manager B to perform a variety of professional-level administrative duties that may require the use of limited independent judgment and skill, processing, communicating, creating, and maintaining various records, files, and information regarding specific departmental functions. Pay Grade: 41H Minimum Qualifications * Two (2) years of experience in appropriate clerical, bookkeeping, data processing, or statistical work; AND

• High school diploma or GED; OR
• One (1) year of experience in appropriate clerical, bookkeeping, data

processing, or statistical work; AND

• One (1) year of college study (30 semester hours or 36 quarters).
• PROOF OF EDUCATION, TRAINING, AND/OR EXPERIENCE IS REQUIRED.

Duties and Responsibilities * Processes and enters pertinent data into the computer or other record format for processing.

• Files and maintains records.
• Operates office equipment for the efficiency of the department.
• Greets customers and answers questions by telephone or in person concerning

departmental policies, procedures, and work functions for the Director’s office. * Receives, reviews, and processes records, reports, and other various documents as required for accuracy and/or conformance with established policies and procedures.

• Mails or issues authorized documents or materials as required.
• Obtains data from various sources to prepare and compile standard reports.
• Assists with creating and maintaining Excel spreadsheets and PowerPoint

presentations.

• Attends special events to assist with preparation.
• Prepares conference rooms for all Director’s meetings.
• Relieves and assists other employees in the Director’s office.
• Performs other related duties as required or directed.

Knowledge, Skills, and Abilities * Knowledge of modern office practices, procedures, and equipment; skilled at operating office equipment.

• Knowledge of business English and Math.
• Ability to communicate with staff and the public with courtesy and tact.
• Ability to plan, organize, and maintain an even flow of work.
• Ability to express ideas clearly, concisely, and effectively, verbally and in

writing.

• Ability to resolve problematic situations.
• Proficient in MS Office (Word, Excel, Access, and Word) and other County’s

software applications. Special Requirements * Must possess a valid Tennessee driver's license or secure one by date of employment. * Must have access to an operable automobile and meet the County requirements for automobile insurance upon date of employment.

• May be required to travel to other Shelby County offices or events.
• Must be able to type 25 words per minute.

Disclaimer This position is subject to a background check for any convictions that have a substantial relationship to potential job duties. Only convictions that are substantially related to potential job duties will be considered and will not automatically disqualify the candidate. Shelby County Resident Disclaimer All employees hired after September 1, 1986, must be residents of Shelby County and shall continue to reside in the County as a condition of their employment. The residency requirement shall not apply to certain public safety/civil service employees. This means exemption from this policy is in effect for the following departments and positions: (1) Sheriff Deputy Patrol Officers, Deputy Jailers and Dispatchers, employed by the Sheriff Department, (2) Correction Officers employed by the Division of Corrections, (3) Firefighters, Paramedics and Dispatchers employed by the Shelby County Fire Department. The residency exemption for public safety/civil service employees does not include appointed positions with the Sheriff’s Office, Division of Corrections, or the Fire Department.