Operations Assistant

Key Responsibilities Support all day-to-day operational and clerical activities across the department. Perform administrative duties including filing, document control, record retention, and maintaining certifications and compliance documentation. Receive, collect, review, and classify data to ensure accuracy, completeness, and adherence to established procedures. Maintain and organize operational records, reports, and function-related documentation. Prepare reports, key performance indicators (KPIs), statistics, charts, diagrams, and presentations to support leadership decision-making. Coordinate and schedule meetings, prepare agendas, distribute materials, and capture meeting minutes and action items. Monitor departmental calendars, schedules, and deadlines to ensure timely completion of tasks. Assist with internal and external audits by gathering required documentation and providing administrative support. Track and follow up on action items, ensuring closure within agreed timelines. Support process improvement initiatives by identifying inefficiencies and recommending solutions. Serve as a point of contact between operations, management, and cross-functional teams. Assist with training coordination, onboarding documentation, and maintaining employee records as needed. Handle routine communications (emails, reports, updates) with professionalism and accuracy. Ensure compliance with company policies, procedures, and safety standards. Support inventory tracking, supply coordination, or order documentation where applicable. Maintain confidentiality of sensitive company and employee information. Qualifications & Skills Strong proficiency in Microsoft Excel (data analysis, pivot tables, reporting), Word, and PowerPoint. Excellent organizational, planning, and multitasking abilities. Strong attention to detail and problem, solving skills. Effective written and verbal communication skills. Ability to work independently and as part of a team. Strong time management skills with the ability to prioritize tasks effectively. Analytical mindset with the ability to interpret data and generate insights. OUR OFFER We aim to create an environment where the best people want to work, where they can turn their passion into their job and realize their full potential. Individual development, on-the-job training, and development programs designed to help our employees grow in their careers. Paid parental leave. Education assistance program Employee assistance program Various healthcare plan options as well as 401(k) Brenntag provides equal employment opportunities to qualified applicants and employees of all backgrounds and identities to create a workplace where difference is valued because it forms a resilient and more innovative organization. We do not discriminate on the basis of age, disability, gender identity, sexual orientation, ethnicity, race, religion or belief, parental and family status, or any other protected characteristic. We welcome applications from women, men and non-binary candidates of all ethnicities and socio-economic backgrounds. If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to access job openings or apply for a job on this site because of your disability. You can request reasonable accommodations by contacting Human Resources at View email address on click.appcast.io (phone, tty, fax, email, etc.). Brenntag North America, Inc. and its subsidiaries use E-verify, a government-run, web-based system that allows employers to confirm the eligibility of their employees to work in the United States. For more information, please go to or view the poster at Brenntag TA Team Brenntag is the leading global distributor of chemicals and ingredients, committed to connecting customers and suppliers within networks. We add value for our customers and partners every step of the way: through our product knowledge, innovation, and sustainable solutions, combined with our passion for service excellence and commitment to safety. Headquartered in Essen, Germany, and with more than 17,500 experts at about 600 locations in 72 countries, our two global divisions, Brenntag Essentials and Brenntag Specialties, offer a full range of industrial and specialty chemicals and ingredients. Therefore, our clients and partners can count on us for global reach combined with local agility and execution. As an employer, we embrace diversity and foster a sense of community and collaboration in an environment where employees are encouraged to share ideas and work together. We engage our employees in the company’s mission for collective success, by building long-term stability and safety through trust and clarity across the organization. We believe in empowering our employees to reach their full potential and shape the future. For more information, please visit #J-18808-Ljbffr