Marketing & Administrative Coordinator

Job Description

Job Description

Job Summary:

The Marketing & Administrative Coordinator is responsible for supporting the organization’s daily administrative operations while leading basic marketing and promotional efforts. This role combines office administration, communication, and marketing support to ensure smooth operations, strong community presence, and effective outreach. 

Key Responsibilities:

Marketing & Communications:

• Promote the organization through social media, flyers, emails, and community outreach.
• Create and distribute marketing materials (flyers, announcements, newsletters, posts).
• Maintain and update social media platforms and basic website content.
• Assist with planning and promoting events, programs, and initiatives.
• Communicate with clients, partners, and community members professionally.

Administrative Duties:

• Provide general office support (filing, data entry, scheduling, correspondence).
• Answer phone calls, emails, and messages in a timely and professional manner.
• Maintain records, reports, and basic documentation.
• Assist with invoicing, billing reminders, and basic bookkeeping support.
• Coordinate meetings, prepare agendas, and take notes when needed.

Qualifications:

• High school diploma required; associate degree or coursework in business, marketing, or administration preferred.
• Basic knowledge of marketing, social media, and office procedures.
• Strong written and verbal communication skills.
• Organized, detail-oriented, and able to multitask.
• Proficient in Microsoft Office, Google Workspace, or similar tools.
• Experience with Canva, social media platforms. 
• QuickBooks is a plus.

Skills & Competencies:

• Professional communication.
• Time management and organization.
• Creativity and initiative.
• Customer service mindset.
• Ability to work independently and as part of a team.

Work Environment:

• Office and/or community-based setting.
• May include occasional events or outreach activities.
• Part-time.