Executive Assistant

About Franke

We, the Franke company with its three divisions, are a world's leading supplier of products and services for domestic kitchens, the professional foodservice systems and the convenience store sector as well as for professional coffee making. With around 60 companies, we are at home on five continents. Over 8,000 employees constantly take on new perspectives to identify opportunities and turn them into inspiring, innovative solutions for tomorrow’s demands.

About the job

SUMMARY
Provides administrative support to the CEO of Franke FoodService Systems and President, Franke FoodService Systems, Americas. Handles a wide variety of situations and conflicts involving the clerical and administrative functions, as well as acts as a liaison between the CEO/President and staff.

Your tasks

ESSENTIAL DUTIES AND RESPONSIBILITES
• Coordinates CEO/President schedule and maintains their calendar.
• Coordinates and arranges travel for the Executive team member.
• Manages requests for travel Visas and passports for international travel.
• Organizes and proofs the CEO/Presidents mail, files, confidential records and time sensitive materials.
• Develops and edits PowerPoint presentations for the Executive team.
• Provides meeting, convention, and events support as needed (i.e. scheduling conference rooms, coordinating food, managing logistics, etc.)
• Attends meetings and acts as scribe.
• Acts as point person on projects to ensure deadlines are met.
• Prepares routine and advanced correspondence including letters, memoranda, and reports.
• Prepares and/or audits expense reports.
• Reconciles/Approves invoices.
• Provides administrative support to other members of the CEO/President’s executive team as needed.
• Orders and maintains stock of office supplies.
• May manage company fleet registration, servicing, etc., and file auto insurance claims.
• Must be available to work a flexible schedule as needed.
• May be required to be on-call after regular business hours.
• May act as a backup for receptionist/mailroom
• May manage and negotiate hotel contracts
• Must be able to manage multiple tasks at once, have excellent time management skills with the ability to prioritize.
• Reliable attendance is a must.
• Other duties as assigned.

Requirements

KNOWLEDGE, SKILLS AND ABILITIES
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Clerical - Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms, and other office procedures and terminology Excellent computer and phone skills
• Customer Service - Knowledge of principles and processes for providing customer service. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction. Excellent interpersonal skills
• Intermediate Language Skills- Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization
• Basic Math Skills - Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent, and to draw and interpret bar graphs.
• Intermediate Reasoning Ability- Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations
• Computer Skills: Internet, Word Processing, Spreadsheet, Presentation, database

EDUCATION and/or EXPERIENCE
• Associate’s Degree
• Minimum 4 years of experience in an Administrator role
• or equivalent combination of education and experience

What we offer you

• Comprehensive benefits package (Health, Vision, Dental, and More) starting day 1
• Free onsite clinic
• Free life insurance
• 401k match up to 4%
• Paid time off and 11 holidays.

Contact details

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For more information see:

Important information for all executive search companies, headhunters and HR consultants

The Franke Group does not accept unsolicited support from headhunters and personnel consultants for our career opportunities. Any CV/resume vitae submitted to Franke or its employees by external recruitment agencies without a valid written recruitment agreement related to the position in question shall be deemed the sole property of our company. In the event that a candidate presented by an agency is hired in our company and there is no prior agreement, no fee will be paid.