Administrative Technician

Job Title

The Community Development Department is seeking a motivated and experienced professional to help lead the Beautification Grant Program, an exterior home improvement program, designed to enhance the appearance, vitality, and community pride of our neighborhoods.

Examples Of Duties

Examples of regular duties include implementing, facilitating, and supporting the daily operation of assigned departments and related programs; assisting with the implementation of departmental goals, objectives, and priorities; recommending departmental updates and supporting budget development; providing strategic guidance, community outreach, policy development, and mentoring of staff to promote programs and services; providing technical support ensuring regulatory compliance, general program reporting, and associated contract administration; serving as a liaison between the city and other agencies or groups; administering provisions and specifications of contracts; preparing technical reports on operations and activities as necessary; monitoring, coordinating, and processing documents for loans and grants requests; preparing work write-ups and documentation for processing; processing requisitions; preparing written reports to the Directors, Managers, and other high-level staff; assisting with creating, developing, and processing highly technical requests for proposals (RFP's) and specifications for procurement activities; receiving, investigating, and responding to citizen complaints, inquiries, and requests over the phone, at the counter, or from website and other online platforms; processing all invoices, creating flyers and promotional materials, and providing public relations for city services and programs; and may work with vendors/contractors in the bidding and project phases.

Typical Qualifications

Minimum qualification guidelines include a combination of education and experience that demonstrates possession of the requisite knowledge, skill, and abilities. Bachelor's degree in Urban Planning, Business or Public Administration, Finance, Economics, or a related field AND at least three (3) years of professional experience in administrative services, word processing, spreadsheets, writing comprehensive reports, community outreach, public relations, or related. Knowledge of principles and practices of administrative services for departments within a municipal setting; state, local, and federal legislation and regulations governing programs and related services; procurement, purchasing, and acquisition processes; grant administration and fund allocation; project management and contract compliance. Ability to provide technical leadership in serving designated department and related services; assist in communicating program specifics to the public; communicate effectively verbally and in writing; maintain effective working relationships with other people; create and edit promotional materials; type at a speed of 40 wpm; operate Microsoft Office, computing systems, and mobile devices.

Supplemental Information

Physical demands include sitting, using hands to finger, handle, or feel; reaching with hands and arms; talking or hearing; standing and walking; lifting and/or moving up to 10 pounds and occasionally up to 25 pounds; and specific vision abilities including close vision and ability to adjust focus. Work environment is performed in a standard office environment, indoor conditions, and near video display with moderate noise level.

The City of Hawaiian Gardens is an Equal Employment/Affirmative Action Employer. Women, Minorities and Disabled are encouraged to apply. Special assistance with the application and examination process is available, upon request, for persons with disabilities at View phone number on click.appcast.io. Applicants with legal disabilities who require special testing arrangements must contact the Human Resources Department at least five (5) working days prior to the examination date.