Litigation Secretary with Hybrid Schedule in Newport Beach

Adams & Martin Group is partnering with a premier Orange County law firm to identify an experienced Litigation Secretary with a strong background in civil litigation. This opportunity is ideal for a proactive, detail-oriented professional who enjoys taking ownership of their work while collaborating closely with attorneys and fellow legal support staff.

The firm has built a reputation for excellence, teamwork, and employee satisfaction, fostering a culture where legal professionals can thrive and grow long-term.

Key Responsibilities

• Prepare, revise, and format pleadings, motions, discovery, case management statements, correspondence, and other legal documents.
• Manage California state and federal court filings, including e-filing and service requirements.
• Maintain attorney calendars, docket deadlines, and litigation timelines.
• Independently handle docketing and calendaring responsibilities.
• Prepare engagement letters, new matter intake forms, and client-related documentation.
• Process expense reports and assist with administrative billing functions.
• Schedule meetings, conference rooms, and client calls.
• Provide administrative support on probate and trademark matters, including forms, filings, docketing, and tracking registration renewals.
• Collaborate with attorneys and legal support staff to ensure deadlines and client needs are met.

Qualifications

• 7-10+ years of legal secretarial or legal administrative experience in a law firm setting.
• Strong civil litigation experience, including California state and federal court filing procedures.
• Proven experience with docketing and calendaring, with the ability to independently manage deadlines and court rules.
• Proficiency in Microsoft Office Suite and legal document management systems.
• Exceptional organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities in a fast-paced environment.

Ideal Candidate

• Proactive, resourceful, and highly organized.
• Takes ownership of assignments and follows through with minimal supervision.
• Thrives in a collaborative, team-oriented environment.
• Maintains a high level of professionalism and accuracy.
• Values workplace culture and contributes positively to team success.

This is an excellent opportunity to join a highly respected Orange County law firm known for its supportive culture, collaborative environment, and commitment to employee excellence. The firm was recently recognized as one of Orange County's top workplaces and places a strong emphasis on hiring professionals who will positively contribute to its exceptional team culture.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.