Office Assistant

Job Description

Job Description

OFFICE ASSISTANT.

Location: East Lansing, Michigan.

Job Type: Part-Time, in-office.  Hours are flexible.

Compensation: Competitive and Commensurate with Experience.

About Us:

We are an established law firm providing tax return preparation, bookkeeping, IRS representation, tax planning, and related accounting services to a long-term and loyal client base. We are seeking a dependable, organized, and detail-oriented Office Assistant to help support our team and contribute to the continued success of our practice.

The Right Candidate Will:

• Possess and project a genuine positive attitude toward clients, coworkers, and daily office responsibilities.
• Demonstrate exceptional attention to detail and organizational skills.
• Communicate professionally and courteously, both verbally and in writing.
• Be dependable, punctual, and able to work independently.
• Take pride in producing accurate, high-quality work.
• Be comfortable learning new processes and software applications.
• Maintain confidentiality when handling sensitive financial and personal information.

Primary Responsibilities:

• Answer and direct incoming telephone calls.
• Greet and assist clients in a professional manner.
• Draft, proofread, and edit client correspondence, letters, and other documents.
• Schedule appointments and manage calendars.
• Organize, scan, and electronically file documents.
• Assist with client onboarding and information gathering.
• Prepare engagement letters, transmittal letters, and routine client communications.
• Perform data entry and maintain accurate records.
• Assist staff with administrative projects and office support functions.
• Support bookkeeping and tax preparation workflow as needed.

Qualifications:

Required:

• Strong grammar, spelling, proofreading, and written communication skills.
• Strong basic math and numerical reasoning skills.
• Proficiency with Microsoft Word and Microsoft Excel.
• Ability to compose professional business correspondence.
• Excellent organizational and time-management skills.
• High school diploma or equivalent.

Preferred:

• Prior experience in an accounting, tax, legal, financial services, or professional office environment.
• Experience with document management systems and office technology.
• Associate's degree or additional business coursework.

Skills We Value:

• Attention to detail.
• Professionalism.
• Dependability.
• Initiative.
• Confidentiality.
• Customer service.
• Problem-solving.
• Accuracy.

Application Process:

Qualified applicants may be asked to complete brief assessments involving:

• Business letter drafting.
• Grammar and proofreading.
• Basic math.
• Microsoft Word.
• Microsoft Excel.

To Apply:

Please submit your resume along with a brief cover letter explaining why you believe you would be a strong fit for this position.

We are an equal opportunity employer and value professionalism, integrity, dependability, and a commitment to excellent client service.

To Be Considered For This Position:

Please email the following four items to us:

• One: Your resume.
• Two: Your compensation history and expectations.
• Three: A letter that describes how you fit with us and tells us about your experience and ability as it relates to the above job details.
• Names of software programs you regularly use and your level of proficiency, particularly financial, bookkeeping, and/or tax return preparation software.