Payroll Specialist

Payroll Specialist

Protingent Staffing has an exciting FTE Payroll Specialist opportunity.

Job Responsibilities

• Support payroll administrations across multiple business segments compliance for remote workforce across multiple states outside of Washington State.
• Process international payroll /benefits in UK.
• Timely and accurately process multi-state payroll withholding, remittance of payroll taxes including federal, state, local taxes, any amendments as needed.
• Understand proper taxation for employer paid benefits for multi-state payrolls.
• Track multi-state payroll/benefits compliance year-round (i.e. PTO, overtime), provide employee communications, help with completing year-end compliance requirements.
• Review and incorporate any multi-state payroll/benefits required disclosures in the annual open enrollment materials, benefits summary, certification and contracts or accuracy, and distribute required documents for compliance.
• Prepare bi-weekly multi-state payroll and benefits reconciliation, quarterly W-2 review, conduct internal benefits audit to ensure data integrity.
• Calculate tax gross up related to relocation Calculate workers compensation and quarterly Washington State L&I owed.
• Assists with internal and external audits. i.e. workers compensation, insurance audit, L&I, DOL, 401K, GAAP financial and other compliance audits.
• Support benefits and leave administration experience including health, disability, life, and 401(k) as well as ancillary benefits.
• Assist annual open enrollment, new hire enrollments, qualifying life events/benefit changes.
• Partnering with benefits broker to support insurance claims and general troubleshooting.
• Support leave eligibility and calculations, partnering with our vendors, insurance carriers and benefit broker to resolve issues such as billing and claims.
• Perform payroll/benefits reconciliation per internal procedure and identify and resolve payroll issues timely.
• Assist On-boarding new employees including leading new hire orientation, explanation of benefits, policies and systems, prepare new hire packets and post on-boarding orientation follow up.
• Assist Off board terminating employees in ADP, complete HR termination template request, submit the insurance carrier template and notify the COBRA vendor if needed.
• Adhere to compliance calendar deadlines.
• Submit Internal Communications and updating benefit notifications/materials to TP Web.
• Support HRIS integration with ADP.
• Routine cross check of HR information in HRIS with ADP employee of records.
• Assist with employee questions/changes for direct deposit, tax withholding allowances, qualifying life events, benefit changes, etc.
• Identify opportunities for process and systems improvements.
• Assist any ad hoc projects as needed.

Job Qualifications

• At a minimum, four year BA/BS degree in Accounting, Finance, or General Business
• A minimum of seven years of payroll administration experience including health, disability, life, and 401(k) as well as ancillary benefits
• Experienced with processing multi-state payroll
• Customer service oriented in high growth, high touch organization
• Accuracy, time management, and timely follow-up
• Proficient with Microsoft Office suite tools and able to quickly adapt to other Finance and Accounting systems (Oracle Fusion, ADP)
• Working knowledge of payroll systems, experience with ADP preferred
• Highly organized and detail-oriented; high degree of accuracy
• Experience completing payroll journal entries, month end payroll reconciliation and an understanding of accounting principles
• Ability to multi-task.
• Handle payroll processing, benefits projects and ad hoc requests timely and accurately
• Capable of quickly comprehending new information and technologies
• Capable of working in a fast-paced environment
• Strong communication skills, comfortable working with operations team/non-accounting professionals
• Ability to keep payroll and Human Resource information confidential
• The successful candidate will possess a high degree of trust and integrity, communicate openly and display respect with a desire to foster teamwork.

Travel Required

0-10%

Job Details

• Job Type: Direct Hire
• Salary Range: $87,686 - $131,529
• Location: Bellevue, WA
• Export control regulations require candidates to be a U.S. Citizen, U.S. Legal Permanent Resident, or of a protected person status

About Protingent

Protingent is an Award-Winning provider of top-tier Engineering and IT talent, trusted by companies at the forefront of innovation — from Software and Aerospace to AI, Clean Tech, Medical Devices, and Connected Technologies. We’re passionate about making a positive impact by connecting exceptional talent with meaningful opportunities and helping our clients build the future. #TerraPro