Contract Administrator
CARR & DUFF INC
The Contract Administrator is responsible for managing and coordinating contracts, subcontracts, purchase orders, and project documentation throughout the project lifecycle. This role supports project teams by ensuring compliance with contractual obligations, company policies, and legal requirements while maintaining accurate records and facilitating communication between internal departments, clients, vendors, and subcontractors. The ideal candidate is highly organized, detail-oriented, and experienced in construction contract administration, document control, and project coordination. This position plays a key role in minimizing contractual risk, supporting project execution, and ensuring successful project closeout. Key Responsibilities Contract Management Review owner contracts, subcontracts, purchase orders, and change orders. Track contract terms, deadlines, insurance requirements, and project deliverables. Maintain organized contract files and project documentation. Monitor compliance with labor laws, licensing, bonding, safety, and insurance requirements. Utilize contract review checklists and coordinate approvals with Risk Management and Legal teams. Ensure company terms and conditions are incorporated into agreements. Coordinate job setup procedures, including job number assignment and project folder creation. Secure bonds, certificates of insurance (COIs), and required compliance documentation. Collaborate with Finance regarding payment terms and ACH setup requirements. Communicate contractual and reporting requirements to project teams, including certified payroll, billing cycles, retainage, liquidated damages, and change order procedures. Track pending and executed change orders and assist in converting PCOs into formal change orders. Prepare, issue, and manage subcontracts and purchase orders. Verify subcontractor insurance certificates, W-9s, licenses, and compliance documentation. Assist Project Managers with subcontract preparation and execution. Coordinate bonding and insurance requirements for subcontractors and vendors. Ensure all executed agreements and supporting documentation are properly maintained in project and vendor files. Support vendor onboarding and compliance tracking. Purchasing & Procurement Support Verify company terms and conditions are included in all purchase orders. Review purchase orders for accuracy and completeness. Conduct periodic audits of purchasing and contract documentation to ensure compliance and consistency. Project Closeout Coordinate project closeout documentation, including warranties, as-built drawings, O&M manuals, and final inspections. Ensure all contractual obligations and project deliverables are completed prior to project closeout. Maintain accurate records for future reference and audits. Corporate Administration Maintain and organize corporate records and agreements, including: Union agreements and letters of assent Lease agreements Property records Vehicle and equipment documentation Banking agreements and accounts Corporate credit card records Qualifications & Requirements Education & Experience Associate’s or Bachelor’s degree in Business Administration, Construction Management, Accounting, or related field preferred. Minimum 3–5 years of experience in contract administration, construction administration, project coordination, or related role. Experience within the construction, electrical, or industrial contracting industry preferred. Knowledge & Skills Strong knowledge of construction contracts, subcontract agreements, and change management processes. Excellent organizational skills and document control experience. Proficiency in Microsoft Office Suite, especially Excel. Familiarity with accounting systems, project management software, and ERP platforms preferred. Strong communication, negotiation, and interpersonal skills. Exceptional attention to detail and problem-solving abilities. Understanding of project schedules, compliance requirements, and change order management. Ability to manage multiple priorities in a fast-paced environment. Knowledge of construction compliance requirements including certified payroll, prevailing wage, DBE/MBE/SWAM reporting, and bonding requirements. Ability to read and interpret construction drawings, specifications, and contract documents. Experience working with project management platforms such as Procore, Viewpoint, Sage, or similar systems. Strong analytical and risk management mindset. Ability to maintain confidentiality and professionalism in handling sensitive information. Office-based position with regular interaction with project teams, subcontractors, vendors, and clients. May require occasional visits to project sites or client locations. Standard business hours with flexibility to meet project deadlines. #J-18808-Ljbffr
$65k - $80k
...Overview American Heritage Credit Union, a $5.3+ billion credit union, has an immediate opening for a Contract Administrator II. As a Contract Administrator, you would be responsible for drafting, reviewing, negotiating, and managing commercial agreements throughout the...SuggestedOngoing contractContract workImmediate start$44.89k - $106.98k
...s Executive Order, all resumes must be two pages in length." Job Description The purpose of the position is to serve as a Contract Support Specialist in the planning, specification writing, estimating, quality assurance, and material specification for the marketing...SuggestedFull timeContract workInterim roleImmediate startFlexible hours- If you are a detail-oriented person interested in a challenging and rewarding career with the largest do-it-yourself moving company in the world, consider becoming U-Haul Company's newest Material Planner in Glendale, Ariz . The materials planner's responsibilities include...SuggestedMonday to Friday
- Job Description Fuel is one of the most vital components of the Army National Guard. It's what keeps Soldiers pushing onward, and as a Petroleum Supply Specialist, you'll make sure they'll never run out. In this position, you will ensure the proper handling, storage, and...SuggestedPart timeApprenticeshipWeekend work
- Job Description: M&C Specialties, a business within the Pressure Sensitive Adhesives & Components division of Illinois Tool Works (ITW), is a leading global converter with advanced engineering and manufacturing capabilities in Southampton, PA. We offer differentiated...SuggestedWorldwide
$40 per hour
...as needed Manage sponsorship agreements: identify, process, track sponsorships, secure Health Care Compliance approvals, finalize contracts, process payments Collaborate with external partners for program deliverables (live, hybrid, virtual events) Serve as point of contact...Contract workWork at officeWork from homeMonday to FridayShift work- ...customer service skills. Ability to effectively communicate with suppliers and customers is a must. Ability to read and interpret contract documents and technical specifications for accurate purchasing decisions Proactive, aggressive, self-motivated, highly organized,...Contract workFor contractors
$20 - $24 per hour
Overview At Unified Door & Hardware Group (UDHG), Procurement Analysts play a critical role in ensuring materials, hardware, and components are available to support efficient production and project delivery. Your attention to detail, analytical strengths, and supplier ...Hourly payFull timeLocal area- Procurement Operations Manager The position is responsible for Procurement Operations within the Americas. The role is a mix of people leadership, analytics, tech advancement, and tactical operations with a diverse base of key stakeholders. The stakeholder group includes...Remote workFlexible hoursAfternoon shift
- Material Planner Responsible for demand management through the repair flow for company assets and customer owned property. The Material Planner supports customer requirements by evaluating material availability and communicate to related stakeholders as required. Reviews...Work experience placement
- ...professional journey. We invite you to apply today. SUMMARY OF JOB The Benefits and Compensation Specialist will assist with the administration of the Health System's Compensation programs and support the execution of system wide benefit strategies. The Compensation...Work at office
$99k - $232k
Industry/Sector Not Applicable Specialism Operations Management Level Manager Job Description & Summary The Opportunity As a Supply Chain Execution Manager, you will play a pivotal role in transforming supply chains into strategic assets for our clients. Within...Full timeH1bFlexible hours$40 per hour
...Management/Key Stakeholders on the generation of, and pricing for, Purchase Order or Sponsorship requests. Supporting the End-to-End Contract process for product functional areas. This includes gathering required information from Study/Project Leads, completing...Full timeContract workWork at office- ...support other divisions when needed. Qualifications Procurement Expertise Strong understanding of procurement best practices, contract management, and strategic sourcing. Negotiation Skills Proven ability to influence stakeholders and secure favorable outcomes....Contract work
- ...requires specific responsibilities related to Department of Defense contracts and requires understanding of the application of federal... ...). ~8+ years of experience in purchasing and subcontracts administration or management, with at least 6 years in a federal contracting...For contractorsFor subcontractor
$18.5 - $26.75 per hour
Job Title Perform material handling duties including operating of equipment for product receiving, disbursement, inventory checks, and other basic inventory management functions. Responsibilities Input daily item orders and perform daily stock checks as well...Hourly payMinimum wageLocal areaWorldwide- Southland Industries, Inc. is seeking a Purchasing Support role based in Horsham, PA. You will assist the purchasing team with placing orders, tracking deliveries, and maintaining supplier pricing in the ERP system to ensure timely and accurate processing. Responsibilities...
$500 per month
The Fresh Market & You: Ourmission is to makeeverydayeating extraordinary for ourguests. We createa warm, welcoming, memorable experience with exceptional, personal service.We’relooking for a new team member who strives for excellence andbrings positive energy, commitment...Seasonal workFlexible hoursAfternoon shift- COOPER PEDIATRICS in Pennsauken Township, NJ is seeking a Supply Chain Associate to manage the receipt and delivery of supplies within the health care network. Responsibilities include picking requisition orders, receiving purchase orders, and replenishing inventory. The...
- United States, Pennsylvania, Willow Grove Jul 21, 2026 Construction services company has an immediate opening for an AP Specialist. AP Specialist must have prior AP and ERP experience. Position starts immediately and is hybrid after training period EEO Notice Vaco by Highspring...For contractorsWork at officeLocal areaImmediate start
- The Home Depot in Willow Grove is seeking an Asset Protection Specialist to minimize financial loss from theft and fraud while ensuring safety compliance. The role involves monitoring security measures, reviewing CCTV footage, and preparing detailed incident reports. The...
- OVERVIEW Joining Redeemer Health means becoming part of an inclusive, supportive team where your professional growth is valued. Our strength comes from bringing different perspectives and talent to our workforce, spanning PA & NJ. We offer programs that set up new team...Apprenticeship
- Call Ctr Specialist Access-Jenkintown/FT Serves as the single point of contact to internal and external customers to ensure easy and seamless access to physicians, employees, patients, programs and services. Handles complex scheduling requests through various channels...Full timeWork at officeShift work
$53.5k - $55k
Mentor Community Services, a part of the Sevita family, provides community‑based services for individuals with intellectual and developmental disabilities. Program Director, IDD Services Location: Northeast, Philadelphia Starting Salary: $53,500‑$55,000 Mission‑driven ...Full timePart timeShift work- The Role At Green Thumb Industries and RISE Dispensaries, we believe the first impression is everything and that starts with you. As an Asset Protection Specialist (APS), you're not just a security presence, you're the warm, welcoming face of the dispensary and a ...Part timeWork at officeLocal areaShift workNight shiftWeekend workDay shift
- We’re looking for a Buyer to support sourcing of raw materials and chemicals for a manufacturing environment. This role partners closely with production, planning, and supply chain teams to ensure materials are available, costs are controlled, and suppliers perform. Ideal...Local area
$18.5 - $26.5 per hour
Position Summary... What you'll do... Provides member service. Maintains the checkout area. Resolves member issues and concerns. Promotes Sam's Club products and services. Provides guidance and support to members regarding self-service technology. Processes member...Hourly payMinimum wageFull timeTemporary workPart time- Apple Retail is where the best of Apple comes together. We bring our expertise to help people do what they love, delivering an only-at-Apple experience. We believe inclusion is a shared responsibility and we work together to foster a culture where everyone belongs and ...Local areaRelocationNight shift
$83.6k - $124.3k
Sr. Procurement Specialist Date: Jul 20, 2026 Company: Dorman Products Primary Duties Develop strategic initiatives that monitor and improve Supplier performance by creating and executing corrective action and continuous improvement plans. Keeping Asia Contributors aware...Full timeWork at office- OEM Logistics, LLC was founded in January 2023 by two industry veterans with a proven track record of success identifying outside the box niche solutions that address the supply chain challenges within the aerospace & defense industry. OEM delivers proactive supplier management...Full timeWork at officeLocal areaFlexible hours
Do you want to receive more vacancies?
Subscribe and receive similar vacancies to Contract Administrator. Be the first to apply!
- contract support administrator
- contract personal assistant
- procurement contract administrator
- contract compliance specialist
- junior contract specialist
- construction contract specialist
- procurement contracts specialist
- senior contract specialist
- contracts specialist (permanent part-time remote)
- contract support specialist


