Administrative Asst IV - ADOP

Job Title Administrative Assistant IV – ADOP Location Austin State Supported Living Center, 2203 W 35th St, Austin, TX Salary $3,248.00 - $4,837.08 per month Job Overview Under the supervision of the Assistant Director of Programs of the Austin State Supported Living Center, the Administrative Assistant performs complex administrative support or technical program assistance work. Responsibilities include disseminating information, maintaining filing systems, and performing internal administrative support work. Essential Job Functions Maintain effective working relationships with internal and external customers. Maintain filing, record‑keeping, and records management systems. Perform general office duties such as ordering supplies, taking meeting minutes, and assisting with confidential human resources work. Serve as the liaison between facility and Disability Rights of Texas Agency. Respond to inquiries regarding rules, regulations, policies, and procedures. Plan meetings, conferences, and seminars. Participate in the planning and execution of an agency program. Work closely with the Assistant Director of Programs and Human Rights Office regarding Level of Supervision Committee. Assist in the development of administrative or technical assistance policies and procedures. Answer phone calls, route incoming calls, take messages, greet visitors, and direct visitors to the appropriate staff. Research, compose, design, or edit agency publications such as brochures, forms, and manuals. Compile and edit data for charts, graphs, and databases, and prepare summaries or reports. Develop training materials and may train others. Serve as backup to the Director and Assistant Director of Administration’s Administrative Assistants, and provide assistance as needed to the Director of Residential Services. Manage and maintain schedule and travel arrangements for Assistant Director of Programs. Perform related work as assigned, including disaster response or Continuity of Operations (COOP) activities, which may require alternate shifts or location. Knowledge, Skills, and Abilities Knowledge of office practices and administrative procedures. Skill in standard office equipment and software. Ability to implement administrative procedures and interpret rules, regulations, policies, and procedures. Ability to communicate effectively, in person and over the phone. Typing speed of at least 60 words per minute. Ability to maintain confidentiality. Qualifications High school diploma or equivalent. Minimum 2 years experience in an administrative support position for senior level management. Attention to detail and demonstration of organizational skills. Proficiency in standard office equipment (personal computer, printer, telephone, fax, copier). Proficiency in MS Word, Excel, and Outlook. Benefits Benefits include 100% paid employee health insurance for full‑time eligible employees, a defined benefit pension plan, generous time‑off benefits, and opportunities for career advancement. EEO Statement This position is strongly encouraged and we support people from all backgrounds, including veterans, military, and individuals with disabilities. #J-18808-Ljbffr Texas Health and Human Services