Project Administrator

Job Description Job Title: Project Administrator Job Description The Project Administrator supports the successful delivery of projects by developing and maintaining project tracking and collaboration tools, with a strong focus on Smartsheet and Microsoft 365. This role partners closely with internal stakeholders to streamline processes, enhance data visibility, and provide actionable insights through reports, dashboards, and analytics. The Project Administrator also serves as an in-house Smartsheet specialist, providing technical support and training to ensure teams work efficiently and effectively. Responsibilities Develop and maintain project tracking and collaboration tools to support effective project management. Manage and administer Smartsheet platforms, including creating and updating sheets, reports, dashboards, and automated workflows. Design and optimize tools and workflows within existing systems to streamline internal processes. Collaborate closely with internal stakeholders to identify operational needs and translate them into practical solutions. Design user-friendly interfaces and solutions that integrate seamlessly with existing systems and tools. Build and maintain reports, dashboards, and analytics tools to support data-driven decision-making. Analyze datasets to identify trends, insights, and opportunities for process and performance improvement. Provide technical support, training, and guidance on best practices to internal teams using Smartsheet and related tools. Serve as the in-house Smartsheet specialist, advising on how to use the platform to enhance company processes. Stay current with industry trends, tools, and best practices in the construction industry and apply relevant learnings to improve project administration. Support project coordination activities, including document control and construction administration tasks as needed. Provide general administrative support to project teams to ensure smooth day-to-day operations. Essential Skills Proficiency with Smartsheet, including building and maintaining sheets, reports, dashboards, and automated workflows. Strong experience with Microsoft Office Suite. Advanced Microsoft Excel skills, including experience with pivot tables. Proficiency with Microsoft 365 tools for collaboration and document management. Experience in project coordination and project administration. Experience in document control and construction administration. Strong administrative support skills with attention to detail and organization. Ability to analyze datasets and interpret trends to support process improvement. Ability to design user-friendly interfaces and workflows that integrate with existing systems. Strong communication and collaboration skills to work effectively with internal stakeholders. Ability to provide technical support and training to internal teams on Smartsheet and related tools. Additional Skills & Qualifications Associate’s degree in construction management, business management, or a related field. Experience with Power Automate or similar automation tools within the Microsoft ecosystem. Familiarity with the construction industry and its project administration practices. Experience building dashboards and analytics tools for decision-making. Interest in staying current with industry trends, tools, and best practices in construction and project management. Ability to adapt existing systems and tools to evolving business needs. Work Environment This role operates in a professional office and digital environment that relies heavily on Smartsheet, Microsoft Excel, Microsoft 365, and other Microsoft Office applications to manage projects and documentation. You will collaborate regularly with internal stakeholders across project and construction teams, providing support, training, and solutions that enhance operational efficiency. The position involves working with digital project tracking tools, dashboards, and analytics platforms to support data-driven decision-making. Work hours typically follow standard business schedules, with a focus on meeting project deadlines and supporting ongoing construction and administrative activities Job Type & Location This is a Contract to Hire position based out of Kaukauna, WI. Pay and Benefits The pay range for this position is $28.00 - $33.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to speci #J-18808-Ljbffr Actalent