Office Administrative Assistant

Office Administrative AssistantCrawford Mechanical Services, a Quantum Industrial company, is a leading mechanical and plumbing contractor, with operations across multiple states, specializing in large-scale commercial and industrial projects. Our team delivers innovative solutions for critical sectors, such as data centers, semiconductor manufacturing, biopharma, aviation, oil & gas, and more. We are known for our focus on cutting-edge fabrication technologies, our commitment to quality craftsmanship, our strong client relationships, and above all, our culture. "We build people" is not just a catchphrase. We are a group of innovators, creatives, and craftsmen, who push boundaries and challenge the status quo. Our culture is centered around empowering our employees to reach their full potential by providing them with opportunities for growth, development, and personal and professional advancement. "We build people" who build amazing things.The Office Administrative Assistant provides day-to-day administrative support to the office, project teams, and leadership. You'll help keep office operations organized, maintain accurate records, coordinate schedules and communications, and support purchasing, reporting, onboarding, and other administrative needs.What You'll DoSupport daily office operations and administrative tasksAnswer calls, emails, and general inquiries professionallyOrganize and maintain company, project, and compliance recordsEnter and update data in ERP and other company systemsAssist with invoices, purchase orders, expense reports, and administrative trackingSupport scheduling, meetings, travel arrangements, and company events as neededAssist with office supply purchasing, inventory, and vendor coordinationSupport project teams with document preparation, reporting, and trackingAssist with employee onboarding, timekeeping, and administrative HR tasks as neededPrepare basic reports and spreadsheets for managementCommunicate with employees, customers, vendors, and internal departmentsMaintain confidentiality of company and employee informationWhat You'll Bring1–3 years of office administration or administrative support experience preferredHigh school diploma or equivalent requiredConstruction, mechanical, service, or industrial industry experience is a plusStrong organizational and time-management skillsProficiency with Microsoft Office, including Excel and OutlookExperience with ERP or accounting systems preferredStrong attention to detail and data accuracyProfessional written and verbal communication skillsAbility to manage multiple priorities in a fast-paced environmentDependable, team-oriented, and solutions-focused approachWhy Join Us?Competitive salary and benefits packageCareer growth opportunities within a rapidly expanding companyCommitment to a strong safety culture and quality-driven projects