Administrative Assistant

Job Description

Job Description

Title: Administrative Assistant
Location: Austin, TX - 78753 (100% onsite)
Duration: 6+ months Contract on W2
Work schedule: Mon to Fri, 8:30 am to 5 pm Central Time.

JOB DESCRIPTION

Top 5 Skills:
Clear, concise verbal and written communication for interacting with employees and executives.
Problem solving and flexibility. Situations/events change quickly, so the ability to think and act quick is a must.
Good time management and organizational skills.
Basic proficiency with tech.
Teamwork and collaboration is essential for cross department/project support.

Technologies:
Excel
Sap Concur
Teams
Outlook

Required Education:
Associate's Degree or High School Diploma or equivalent with 2+ years of experience into Administrative Assistant.

Are their driving responsibilities no matter how minimal with this role?
Yes. Personal Vehicle - Candidate must have their own vehicle to get to and from the office and occasionally to event venues.

Principal Duties and Responsibilities:
Provides assistance and support to first or second level managers, a department or an off-site office.
Researches and learns departmental/company policies and procedures.
Manages basic calendar needs for one or more manager.
Prepares and proofs correspondences, reports, spreadsheets, and presentations with appropriate syntax and grammar.
Completes various office tasks (e.g., iProc creation, using a Pcard, maintaining office files, supplies, and equipment, submitting expense reports and checking requests, arranging for shipping, maintaining vendor database, etc.).
Coordinates basic, domestic travel (flights, hotel, rental cars, etc.) for a single traveler.
Answers internal (with exposure/requests from managers) and external emails.
Schedules and coordinates various types of meetings including luncheons, conferences, and team building events. These events may include external customers and vendors.