Administrative Assistant

Job Description

Job Description

Description:

Proman Staffing is a member of the Proman global family of companies, and a leading provider of temporary staffing throughout the Southeast, Central South, Midwest, and Eastern United States. Proman Staffing has created a strong reputation providing industrial staffing services for a wide variety of businesses. Our success is our ability to incorporate top performance teams at our locations with a focus on the industrial sector of the market. We are a global company proud of our family culture of working as one team for our customer’s advantage. 

Our Administrative Assistant role is responsible to provide administrative support in a variety of functions to an individual, team, department, or other group in an organization. Responds to or routes routine inquiries from external or internal sources with standard correspondence or other messaging. 

Responsibilities

• Oversees onboarding of temporary staff.  
• Greets visitors. Answers telephone and routes calls to appropriate party.  
• Maintains social media job ads for temporary staffing openings.
• Responds to requests for information. 
• Maintains inventory of office supplies and orders supplies as needed. 
• Establishes and maintains filing system for department. Retrieves information from files including documents in storage when needed.
• Sorts and distributes incoming mail. Coordinates outgoing mail.
• Prepare and/or process correspondence to vendors and clients as requested.
• Responsibilities, duties and activities may change at any time with or without notice.
• Works on special projects as needed.

Job Requirements

• Bilingual English/Spanish.
• Excellent customer service skills.
• Excellent communication (listening, speaking, writing) and diplomacy skills.
• Knowledge of Microsoft Windows, Outlook and Internet Explorer. Proficient in use of Excel and Word tools.
• Has basic word processing, spreadsheet and graphics software skills.
• Schedules and coordinates meetings, travel, and other group activities.
• Must be organized and able to work in a fast-paced environment.
• Must be detail orientated.
• Must be deadline focused.
• Adaptability and flexibility.

Skills and Abilities

• Self-starter with the capacity to work independently.
• Minimum keyboarding skills of 45 wpm.
• Ability to perform general office tasks within an office environment.
• Ability to multi-task and manage competing demands.

Qualifications

• High school graduate.
• Minimum one to two years’ experience working in an office environment. 
• Experience working independently. 
• Demonstrated experience in managing competing demands.

This is not an all-inclusive list of duties and may include other duties and responsibilities as assigned by supervisor.