Payroll Manager

Job Description

Job Description

Under the direction of the Chief People Officer the Payroll Manager will be responsible for managing the company's full cycle payroll process. This role requires a high level of accuracy, confidentiality, and the ability to handle sensitive information. The ideal candidate will have a strong understanding of payroll systems and their administration, along with excellent communication and problem-solving skills. This role is critical in ensuring seamless payroll processing across multiple states and separate companies, maintaining compliance, reporting and analyzing relevant data, and providing support to employees. The ideal candidate will have a proven track record of accuracy and efficiency and compliance knowledge to prohibit violations and penalties. This position requires in depth knowledge of, interpretation, and application on a wide variety of tax filing, statutes, codes, policies, and procedures related to payroll and wages. This position counsels employees on payroll inquiries, interprets pay and provisions affecting all employee types. This role requires the ability to maintain compliance across multiple states and partnership with leadership to create ongoing improvements of existing programs and processes. This Payroll Manager ensures accurate and timely payment of wages, wage and hour calculation, deductions and withholding, compliance with union requirements, and adherence to all federal, state, and local regulations. The candidate must also have the ability to relate and empathize with employees with payroll concerns, while simultaneously providing clear concise explanation to employees at a level the employee can relate to yet is accurate and firm.

Role and Responsibilities

• Process the end-to-end payroll for all union and non-union employees, ensuringtimelyandaccuratepayment.
• Maintain up to date knowledge of regulatory requirements state laws, for multiple states in which payroll and benefits are administered
• Ensure compliance with collective bargaining agreements, including wage scales, overtime rules, and other contractual obligationsto include union deductions.
• Process garnishments, child support orders, and IRS withholding requirements
• Collaborate with finance and accounting teams for general ledger (GL) entries.
• Responds to, addresses, and resolves employee inquiries related to matters of payroll
• Identifiesopportunities for improvement where applicable when necessary
• Developsprocesses, policies, and procedures relevant to payroll maintenance and processing
• Maintain and update employee records related to payroll within HRIS systems.
• Partner with senior leadership, IT, and operations to implement intended applications of bonuses and wage structures.
• Configures and adapts systems between payroll software and time and attendance software.
• Completes reconciliations for employee benefit billings, SUI, State Paid Family Leave, FMLA, 401(k), ESPP, etc.
• Manage year-end processes including W-2 and state filings.
• Ensureaccuratequarter and year end processing including federal,stateand local tax reconciliations (941, W-2, L&I, PFML, ESD etc.).
• Prepare andsubmitrequired reports and filings, such as tax forms, benefit plan reports, and union-specific documentation.
• Completes routinedeductionreconciliation of invoicing, system information, and all other necessary audits to ensure accuracy

Qualifications and Education Requirements

• 3or more years of progressive payroll and benefit administration experience
• Experience withmulti entityandmulti statepayroll processing
• Strong Excel skills
• Strong knowledge of payroll tax, wage and hour law, benefit compliance
• HRIS experience (ADPWorkforce Now, Paycom, Paylocity, UKG,etc)
• 18 years old or older
• Graduation From High School or equivalent
• Pass a pre-employment drug screen, and allsubsequentrandom or for cause drug screening.
• Ability to lift at least 25lbs
• Ability to perform prolonged periods of working at a computer with capability to sit or stand as needed
• Ability to flex hours as needed for payroll cycle processing days
• Ability to pass a pre-employment background check.
• Ability to read, speak, and write English.

Preferred Skills

• Experience managing 1,000, or more, mixed exempt and non-exempt employee payrollprocessing for multiple entities
• Experience with facilitating union requirements
• Experience with process development
• Experience withTraumasoft

We'd love to have you join the Butler Medical Transport Team!

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