Union Payroll Specialist

Union Payroll Specialist

Ensure the accurate and timely processing, printing, and distribution of payroll checks in accordance with company policies, procedures, and government legal requirements. Responsible for managing payroll for 300-500 employees, calculating prevailing wages, and handling job costs for both union and non-union employees.

Responsibilities

• Process payroll for 300-500 employees.
• Calculate prevailing wage and job costs for union and non-union employees.
• Enter adjustments to payroll, including garnishments, deductions, wage assignments, vacation checks, bonus checks, and advances.
• Request supplemental checks such as child support, employee savings deposits, net deposits, and taxes.
• Process monthly billings for health and dental insurance and union dues.
• Maintain all required records, filings, and reports pertaining to payroll.
• Ensure timely filing of all required government forms and reports.
• Complete monthly, quarterly, and yearly reports and filings.
• Process, request, and manage IRS and state tax checks.

Essential Skills

• 5+ years of Union Payroll experience.
• Certified payroll reporting experience.
• Knowledge of California payroll rules and interstate differences.
• Ability to adapt to changes in prevailing wage laws and regulations.

Additional Skills & Qualifications

• Experience with Excel, including pivot tables and VLOOKUPs.
• Understanding of reconciliation to the General Ledger.
• Experience with certified payroll reporting.

Work Environment

This role supports a division in San Jose, CA. Initially, 100% in-office attendance is required during training, after which the position transitions to a hybrid schedule with in-office work from Tuesday to Thursday. The office is located at 1860 S 10th St, San Jose, CA. The work involves navigating complexities related to 15 different unions and their sub-agreements, managing weekly payroll for California employees, and co-managing with another Payroll Lead. The team, composed of a Payroll Manager and three Payroll Specialists, operates in a dynamic environment where functions are segmented for clear ownership.

Job Type & Location

This is a Contract to Hire position based out of Minneapolis, MN.

Pay and Benefits

The pay range for this position is $35.00 - $50.48/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Minneapolis, MN.

Application Deadline

This position is anticipated to close on Sep 15, 2026.