Administrative Assistant

Overview

Position represents consolidation of water logistics activities and the establishment and maintenance of a defined network in order to execute commercial and logistical strategies related to fluid hauling management. This function also allows field operations to concentrate and implement efficiencies on other categories.

Responsible for executing fluid hauling and water disposal strategy by assisting management and tech to ensure all work orders and paperwork are completed as needed. Tracking and monitoring of trucking companies and jobs, along with data entry to accurately record these jobs. Job entails heavy focus of networking with field operations, trucking companies, supply chain, and management with excellent service quality.

Problem solving, decision-making abilities, multi-tasking, creativity and teamwork are required.

Responsibilities

• Provide financial support through accurate and efficient invoice coding in work orders. Use of SAP financial software and the general ledger account structure.
• Maintain strong relationships with vendors and internal personnel to ensure efficiency and accuracy on payments
• Provide assistance to internal and external customers concerning invoices, data management, and other audit requirements
• Work with the water logistics techs and other teams to ensure water hauling and disposal are being managed appropriately
• Assist and support operations teams as needed in water transportation
• Maintain simple databases or use spreadsheets to conduct reviews of various data points.
• Complete special projects as assigned
• Collect and record hard copy paper data from the field into electronic systems.
• Create and submit work orders, POs, and notifications
• Follow all company procedures and established guidelines

Qualifications

• 1+ yrs. of Oil and Gas Administrative Assistant experience required.
• Experience with SAP highly preferred.
• Basic understanding of accounting concepts
• Experience in the use of computers and proficiency in Microsoft Office Suite required
• Strong interpersonal skills and ability to build working relationships
• Ability to perform in a demanding, busy office environment
• Detail oriented with strong organizational skills
• Must meet conditional job offer requirements.