Accounts Payable Specialist

Job Description

Job Description

We are looking for an Accounts Payable Specialist to join our team in New York for a contract position in Katonah, NY . This role supports daily payment operations, vendor coordination, and account reconciliation while helping maintain accurate financial records across multiple entities. The ideal candidate brings strong experience with invoice processing, account coding, and payment administration, along with a detail-focused approach and the ability to manage competing priorities in a fast-paced environment.

Responsibilities:

• Oversee the day-to-day accounts payable cycle using accounting systems and related software tools to ensure efficient processing.
• Review, code, and enter vendor invoices for multiple entities, confirming accuracy before submitting payments.
• Match invoices against purchase orders, pricing details, payment terms, and other supporting documentation to resolve discrepancies.
• Prepare and process scheduled payments, including check runs and electronic payments, while meeting internal deadlines and procedures.
• Maintain vendor records and build effective working relationships with both new and existing suppliers to support smooth payment operations.
• Reconcile accounts, post financial entries, and perform routine account maintenance to keep accounting records current and accurate.
• Evaluate current payable workflows and identify opportunities to improve efficiency, organization, and consistency.
• • Support additional accounting and administrative tasks as needed to assist the finance team.

• Knowledge of accounts payable procedures and/or basic accounting skills.
• Working knowledge of applications\desktop software including Microsoft Office (QuickBooks & Excel a must).
• Ability to understand and learn account structures so as to be able to review account codes and key data.
• Must be well organized and able to work well in a multi-task, detail-oriented environment.
• Must be self-motivated, highly detail oriented with the ability to prioritize tasks.
• Must possess excellent communication skills, both written and oral.                                   
• Experience working in a human service/treatment facility preferred.