Senior Administrative Assistant

Senior Administrative Assistant

Last year our HCA Healthcare colleagues invested over 156,000 hours volunteering in our communities. As a Senior Administrative Assistant with HCA Healthcare you can be a part of an organization that is devoted to giving back!

Job Summary and Qualifications

As part of ITG Administrative Support team, this position will provide professional administrative support to Vice Presidents in Executive Management in ITG and may include an AVP paired with VP support. Schedules meetings as requested. Assists other administrative support staff in projects and cross-coverage as needed.

Major Responsibilities

• Coordinates necessary travel arrangements and processes travel expense reports via Concur and prepares reimbursement reports as requested.
• Schedules meetings (internal/external to the organization) conference calls, teleconferences and web seminars as requested.
• Maintains Outlook calendars, schedule meetings, video conference calls, and email as assigned.
• Prepares reports for company activities as required.
• Performs a wide variety of duties such as, composing correspondence, preparation of forms, charts, schedules, and presentation materials as needed.
• Establishes and maintains confidential and operational files for the Executive Team and maintains confidential and operational files as requested.
• Facilitates logistics and arrangements of quarterly All Hands meetings, off-sites, and leadership meetings
• Maintain distribution lists.
• Complete PTO reports
• Answers phones and screens phone calls, assists and directs callers and takes messages.
• Maintains schedule of use of restricted conference rooms.
• Sorts and distributes mail and other deliveries.
• Prepares packages for overnight delivery.
• Flexible in supporting any office projects needing extra attention due to specific deadlines.
• Assists other administrative support staff in projects and cross-coverage if needed.
• Proficient at Microsoft Word, Excel, Outlook, and PowerPoint
• Excellent interpersonal and organizational skills
• Ability to multi-task and work independently with minimal supervision
• Ability to work and participate in a team environment within and across departments

What Qualifications You Will Need:

Education

High School Graduate/Equivalent Required

Experience

5 or years of relevant work experience - Required

3 or years of experience in senior level executive support - Preferred

Or equivalent combination of education and/or experience

Travel

The job may require travel from time-to-time, but not on a regular basis.

Benefits

HCA Healthcare, offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include:

• Comprehensive benefits for medical, prescription drug, dental, vision, behavioral health and telemedicine services
• Wellbeing support, including free counseling and referral services
• Time away from work programs for paid time off, paid family leave, long- and short-term disability coverage and leaves of absence
• Savings and retirement resources, including a 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service), Employee Stock Purchase Plan, flexible spending accounts, preferred banking partnerships, retirement readiness tools, rollover support and financial wellbeing counseling
• Education support through tuition assistance, student loan assistance, certification support, dependent scholarships and a partnership with Galen College of Nursing
• Additional benefits for fertility and family building, adoption assistance, life insurance, supplemental health protection plans, auto and home insurance, legal counseling, identity theft protection and consumer discounts

Learn more about Employee Benefits

Note: Eligibility for benefits may vary by location.

HCA Healthcare has been recognized as one of the World's Most Ethical Companies by the Ethisphere Institute more than ten times. In recent years, HCA Healthcare spent an estimated $3.7 billion in cost for the delivery of charitable care, uninsured discounts, and other uncompensated expenses.

"There is so much good to do in the world and so many different ways to do it." - Dr. Thomas Frist, Sr. HCA Healthcare Co-Founder

Be a part of an organization that invests in you! We are reviewing applications for our Senior Administrative Assistant opening. Qualified candidates will be contacted for interviews. Submit your application and help us raise the bar in patient care!

We are an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

HCA Healthcare