Administrative Assistant

Experience the HCA Healthcare difference where colleagues are trusted, valued members of our healthcare team. Grow your career with an organization committed to delivering respectful, compassionate care, and where the unique and intrinsic worth of each individual is recognized. Submit your application for the opportunity below: Administrative Assistant

Job Summary and Qualifications

As part of the ITG Administrative Support Team, this position provides administrative support to assigned AVPs, management, and staff. Teamwork, organizational skills and confidentiality are essential. Maintains Outlook calendars and email as assigned. Schedules meetings (internal/external to the organization) as requested. Flexible in supporting any office projects needing extra attention due to specific deadlines. Assists other administrative support staff in projects and cross-coverage as needed.


MAJOR RESPONSIBILITIES

Manage multiple Outlook calendars, schedule meetings/events using judgment to resolve conflicts.


Coordinate and arrange logistics for various meetings/events and external events including meetings, conferences, entertainment, receptions, and dinners.

Serve as primary contact for office deliveries/mail, office supplies, maintenance issues, equipment requests, new hire set up, etc. Assist in onboarding new employees, contractors and vendors.

Track and report on space utilization in assigned area of responsibility

Maintain Outlook distribution lists


Review and allocate expenses through the View email address on click.appcast.io reconciliation tool monthly.

Provide general administrative support, including making copies, filing, answering phones, delivering mail, sending faxes, drafting and typing correspondence, spreadsheets, presentations, etc.

Order supplies for department; monitor associated expenses in relation to the budget

Arrange travel as needed, including booking and creating itineraries. Prepare expense reports upon request

Report PTO for assigned area of responsibility on a monthly basis.

Attend meetings, draft meeting minutes and distribute outcomes as requested.

Produce reports as needed from Planview and Heathstream. Assign courses and learning events.

Create and maintain SharePoint teamrooms as needed

Records management

Ability to handle confidential information appropriately

Proficient at Microsoft Word, Excel, Outlook and Power Point.


High degree of flexibility required

Good interpersonal skills

Good organizational skills

Ability to multi-task and work independently with minimal supervision

Detail oriented

Ability to effectively communicate

Ability to work and participate in a team environment within and across departments. Demonstrate service oriented mindset.

Some overtime may be required

What qualifications you will need:

EDUCATION


Bachelor's Degree - Preferred


EXPERIENCE


1 or more year(s) of experience in administrative support - Preferred


Or equivalent combination of education and/or experience could be considered

Benefits

HCA Healthcare, offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include:

• Comprehensive benefits for medical, prescription drug, dental, vision, behavioral health and telemedicine services
• Wellbeing support, including free counseling and referral services
• Time away from work programs for paid time off, paid family leave, long- and short-term disability coverage and leaves of absence
• Savings and retirement resources , including a 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service), Employee Stock Purchase Plan, flexible spending accounts, preferred banking partnerships, retirement readiness tools, rollover support and financial wellbeing counseling
• Education support through tuition assistance, student loan assistance, certification support, dependent scholarships and a partnership with Galen College of Nursing
• Additional benefits for fertility and family building, adoption assistance, life insurance, supplemental health protection plans, auto and home insurance, legal counseling, identity theft protection and consumer discounts

Learn more about Employee Benefits

Note: Eligibility for benefits may vary by location.

HCA Healthcare has been recognized as one of the World's Most Ethical Companies® by the Ethisphere Institute more than ten times. In recent years, HCA Healthcare spent an estimated $3.7 billion in cost for the delivery of charitable care, uninsured discounts, and other uncompensated expenses.

"There is so much good to do in the world and so many different ways to do it."- Dr. Thomas Frist, Sr.
HCA Healthcare Co-Founder


If you find this opportunity compelling, we encourage you to apply for our Administrative Assistant opening. We promptly review all applications. Highly qualified candidates will be directly contacted by a member of our team. We are interviewing - apply today!

We are an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.