Administrative Executive Support

Administrative Executive Support

Location: Dallas, TX, Atlanta, GA Hybrid 3 days onsite in a week

Duration: 3 months+

Job ID: ATTJP00040308

Top 5 Skills Required:

• High Attention to Detail - Meticulously reviews every individual applicant file to ensure precise matching, naming, and verification during the split.
• Proficiency in Microsoft Excel - Uses sorting, filtering, and searching functions daily to accurately track and cross off completed files on the master tracking sheet.
• Network Library Management - Uploads bulk files, builds clean directory structures, and organizes files systematically within a shared network repository.
• Data Organization and Mapping - Translates rows of data on the Excel tracker into physical folders, establishing a logical system for file distribution.
• System Navigational Agility - Learns new applicant tracking software environments quickly to locate, retrieve, and download required onboarding files.

Overall Purpose:

Performs a variety of detailed administrative and support services to the organization.

Roles & Responsibilities:

• Assists in the preparation, maintenance, control of records, budget information, reports and training classes.
• Schedules and tracks training class registrations (LSO).
• Works with confidential material including contractual/legal documents.
• Coordinates activities with internal and external clients.
• Contacts personnel at various organizational levels to gather information and prepares reports.
• Determines processes to handle routine assignments for the organization such as report generation, bills, vouchers, worksheets and workflow.
• Intermediate skill level of software programs (Outlook, Excel - Microsoft suites) and office equipment to perform assignments.
• Prepares correspondence, maintains files and completes special projects.
• May assist in answering hot lines or other telephone lines.

The Administrative Support Specialist provides detailed administrative and operational support to the organization. This position is responsible for preparing and maintaining records, coordinating internal activities, managing confidential information, and completing routine and special assignments with accuracy, professionalism, and discretion. The ideal candidate is dependable, detail-oriented, able to follow established procedures, and comfortable performing repetitive tasks in a fast-paced corporate environment.

Preferred Experience:

• Familiarity with TALEO or a similar applicant tracking or human resources system is preferred but not required.
• Experience supporting recruiting, onboarding, contracts, legal documentation, or employee records processes is a plus.