Assistant Property Manager & Operations Coordinator

Job Description

Job Description

Assistant Property Manager & Operations Coordinator

Location: Remote (Houston, TX or Minneapolis/Central MN)

Compensation: $55,000 - $60,000 annually

About the Company:

Our client is a growing real estate investment and property management organization with a diverse portfolio of residential, hospitality, and investment properties across Minnesota and Texas. The company is entrepreneurial, relationship-driven, and focused on delivering operational excellence while continuing to expand its real estate holdings.

Position Summary:

The Assistant Property Manager & Operations Coordinator plays a critical role in supporting the day-to-day administration and operational success of a multi-property portfolio. This position serves as a central point of coordination between ownership, tenants, vendors, contractors, and property partners to ensure properties operate efficiently and effectively.

This is an excellent opportunity for an organized, detail-oriented professional who enjoys managing multiple priorities, solving problems, and keeping projects moving forward. While the role includes some tenant and vendor interaction, the primary focus is administrative coordination, property operations support, and portfolio management assistance.

Responsibilities:

• Provide administrative and operational support across a portfolio of properties located in Minnesota and Texas.
• Coordinate maintenance requests, vendor services, repairs, and ongoing property projects.
• Track and maintain property records, contracts, insurance documentation, licenses, permits, and compliance-related information.
• Serve as a professional point of contact for tenants, vendors, contractors, and other stakeholders.
• Monitor critical deadlines, renewals, inspections, and property-related requirements.
• Assist with invoice processing, expense tracking, and coordination with accounting partners.
• Prepare reports, correspondence, operational updates, and property-related documentation.
• Maintain organized digital filing systems and ensure accuracy of property records.
• Coordinate vendor onboarding, service agreements, and project follow-up activities.
• Support ownership with special projects, research, process improvements, and portfolio initiatives.
• Follow up with vendors, contractors, and property personnel to ensure timely completion of tasks and projects.
• Identify opportunities to improve efficiency and streamline operational processes.

Requirements:

• Exceptional organizational skills and attention to detail.
• Strong written and verbal communication abilities.
• Ability to manage multiple priorities in a fast-paced environment.
• Proficiency with Microsoft Office, including Outlook, Word, and Excel.
• Strong problem-solving skills and a proactive mindset.
• Ability to work independently while maintaining accountability and follow-through.
• Professional demeanor when interacting with tenants, vendors, and business partners.

Preferred Qualifications:

• Experience in property management, real estate, multifamily housing, hospitality, or related industries.
• Previous experience as a leasing agent, assistant property manager, property administrator, administrative coordinator, executive assistant, or operations coordinator.
• Experience coordinating vendors, contractors, or service providers.
• Familiarity with property management software is a plus.
• Experience with invoicing, expense tracking, or administrative accounting functions.

Schedule:

• 1st Shift

Benefits:

• Benefit details have not been provided at this time. Eligible benefits will be discussed directly with the employer during the hiring process.

Job Type:

• Full-Time | Direct Hire | Remote

Application Period:

• This position will remain open until filled

Employer Information
This position is being recruited by NCW on behalf of a client company. All hiring decisions will be made by the employer. NCW partners with organizations nationwide to connect top talent with opportunities across construction, manufacturing, warehousing & distribution, and engineering industries.

Equal Opportunity Employer
We are an Equal Opportunity Employer and are committed to creating an inclusive environment for all employees and applicants. All qualified applicants will receive consideration without regard to protected status in accordance with applicable laws.