Administrative Assistant

Job Description

Job Description

ESSENTIAL DUTIES & RESPONSIBILITIES

• Performs a wide variety of administrative duties to assist the Plant Manager in the business operations
• Assists in the preparation of agendas, presentation and reports of various meetings and plant functions.
• Greets and assists visitors to the plant. Maintains polite and professional communication via phone, email and mail. Assists in coverage of main phone line.
• Handles employee questions (benefits, leave of absences, EAP, etc.).
• Assists with scheduling plant meetings, which can include, but are not limited to the following: scheduling meeting space, coordinating schedules, and responsibility for meals being provided.
• Responsible for community-related events, annual Christmas party and annual company picnic.
• Maintain plant personnel files and other sensitive records.
• Distributes various daily, weekly, monthly and annual reports.
• Makes travel, seminars and training arrangements for candidates and plant personnel.
• Assist in planning events as needed for all activities and sustainability initiatives.
• Assists plant office staff as necessary to complete daily activities and perform other duties as assigned.
• Assists with plant personnel with IT setups and requests.
• Updates visual boards (posters, PowerPoint, etc.) at the plant as needed, including with KPI data provided by managers.
• Assists the plant with inbound and outbound mail.
• Assists Regional HR Manager and Health and Safety Manager with various activities.
• Processes payroll on a back-up basis using Kronos as well performing weekly payroll duties.

QUALIFICATIONS

• Three (3) to five (5) years experience in an administrative role
• Proficiency with various software applications including Microsoft Excel, Word, and Outlook. Experience with Kronos is a plus.
• Must have ability to learn additional software programs, such as HRIS systems, and others
• Capacity to work in a multi-tasking, team environment, and interact with internal and external personnel to accomplish goals
• Excellent organizational skills and attention to detail
• Excellent verbal and written communication skills with attention to conveying accurate and appropriate information
• Ability to use good judgment when communicating with employees and customers, and to maintain discretion and confidentiality
• Office environment; may be required to lift to 10 pounds

EDUCATION and/or EXPERIENCE

• High school diploma required; Associate degree preferred