Administrative Assistant

Position Summary Performs general office duties, monitors contracts and data, and otherwise supports department head with clerical and administrative business details. Utilize NYC Aging Vive web-based program to input data, perform search, scan, and register new clients. Principal Responsibilities Type data into computer. Prepare written documentation as required by the professional staff. Register new members and enter new registration forms into Peerplace system. Assist with daily counting of center contributions. Maintain department records, reports, correspondence and other files as required. Prepare bi-weekly time sheets and quarterly reports for director's review. Read and route incoming mail. Locate and attach appropriate file to correspondence to be answered by staff as assigned by Director. Compose and type routine correspondence. Prepare outgoing mail. Answer telephone and give information to callers or route call to appropriate party. Place outgoing calls. Schedule appointments for staff. Greet visitors, ascertain nature of business, and directs visitors to appropriate person. Compile data and type statistical reports. Scan and copy correspondence or other printed matter. Participate in staff meetings on regularly scheduled basis. Perform other duties as needed or requested. Adhere to organization's standards by completing annual mandatory trainings in a timely manner on topics including but not limited to Sexual Harassment Prevention Training, IT Security Awareness, Compliance, OSHA, HIPAA and any other training the organization may deem necessary in regards to regulatory compliance or good business practices. Supports organization's mission by striving for excellence in all aspects of their job with a focus on positive interpersonal relationship with co-workers. Adheres to the organization's policy in regards to absenteeism and appearance. Salary Range: $19 - $21 per hour commensurate with experience Job Competencies & Minimum Qualifications Highschool diploma or related experience Monday - Friday 9:30AM - 3PM Two years related experience or equivalent combination of education and experience Experience in working with seniors preferred Computer knowledge is a must. Must be proficient in Word, XL and PowerPoint Problem solving abilities while multi-tasking; ability to exercise sound judgment Excellent verbal and written communication skills Excellent customer service and organizational skills Working Conditions/Physical Demand Business office environment with phone and computer use. Must frequently lift and/or move up to 25 pounds and occasionally lift and /or move up to 100 pounds. Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.