Administrative Asst. to Superintendent & School Committee

Job Title Administrative Assistant to the Superintendent & School Committee Job Description Class Title: Administrative Assistant to the Superintendent & School Committee Classification: Twelve (12) Month – 8 hours per day Department: Central Office Supervisor: Superintendent Class Description Under the general direction of the Superintendent of Schools and the School Committee, performs a wide range of duties contributing to the efficient operation of the office of the Superintendent including confidential correspondence, appointments, calendar, policies, response to staff and community inquiries and requests, reports and notices. Essential Duties and Responsibilities (Administrative Asst. to Superintendent) Meet and interact with the public and employees in a courteous and confidential manner. Confers with Superintendent of Schools concerning district issues. Respond under the direction of the Superintendent to requests, suggestions and comments from staff, parents, students and the East Providence community. Assure all copies of the School District Policy Manual are up to date. Attend meetings as requested by the Superintendent of Schools. Requisition and maintain supplies for the office of the Superintendent in accordance with budgetary constraints. Maintain a schedule of appointments and arrange for conferences and interviews as needed for the Superintendent. Obtain, organize and maintain data as needed for the Superintendent. Respond to daily incoming correspondence as directed by the Superintendent. Maintain annual school calendar including number of student attendance days, start dates for students and staff, holidays, professional development days, school vacations, report card distribution, graduation and school ending dates. Arrange details and agenda of monthly Administrative Council meetings at the direction of the Superintendent. Prepare correspondence as requested by the Superintendent. Work and coordinate with Central Office Administrators on a variety of district issues. Other duties and responsibilities as required by the Superintendent of Schools. Essential Duties and Responsibilities (Administrative Asst. to School Committee) Prepare together with the Superintendent and the School Committee Chairman an agenda setting forth all known items of business to be considered at each School Committee meeting. Posts and advertises agendas for all School Committee meetings as required by the Open Meetings Act (OMA) law. Attend all School Committee meetings, transcribe, maintain, develop and post minutes of all meetings. Attend all Building Committee meetings, transcribe, maintain, develop and post minutes of all meetings. Develop electronic or paper packets containing all pertinent data for each School Committee member. Maintain confidential School Committee district files, sealed or open as required, of all School Committee activities. Compose letters and correspondence as needed by the School Committee members. Open and distribute all School Committee mail and correspondence. Respond to requests for School Committee members and provide assistance as needed. Develop minutes for all sub-committee meetings (i.e., building committee). Other duties and responsibilities as required by the East Providence School Committee. Knowledge, Skills, and Abilities Ability to handle confidential and sensitive information. Ability to proficiently operate office technology and equipment (e.g., computer systems, fax, copier, etc.). Ability to learn and proficiently use various school-related systems and databases. Ability to multitask and prioritize work to meet deadlines. Ability to communicate effectively both verbally and written. Ability to use computer programs such as, but not limited to, Word, Excel, PowerPoint. Ability to work effectively with district personnel, administrators, staff, parents, and the general public. Ability to handle difficult in-person situations and telephone inquiries which require courtesy, tact, and professionalism. Minimum Qualifications Associate’s Degree (preferred). At least eight (8) years of administrative experience. Proficiency reading, writing, and speaking English. Computer proficiency. Annual certification in Open Meetings Law. Knowledge of Open Meetings Law. Detail oriented with good organizational skills. Physical Demands The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee must be able to work in a variety of physical positions, including, but not limited to, sitting, standing, stretching, and walking. The employee is regularly required to talk and/or hear. The employee frequently must use hands, handle, or feel and perform activities such as lifting or moving light objects up to ten (10) lbs., occasionally lifting items slightly over ten (10) lbs. The use of a step stool may be required to reach the top drawer of a filing cabinet as necessary. Specific vision abilities include close vision and color vision. Work Environment The work environment characteristics described are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. All duties listed above are illustrative and not exhaustive. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Position Type Full-time #J-18808-Ljbffr Young World Physical Education