Facilities & Logistics Coordinator

DCF-Lakeland-General Services-Central Region, General Services Specialist

This position requires occasional driving of a state vehicle to other DCF sites in the Central Region (Polk, Highlands, Hardee) during emergencies. Overnight travel in the Suncoast Region during emergencies may also occur. The staff member will report to 200 N. Kentucky Ave, Lakeland, FL 33801 Monday through Friday 8-5 at their own expense. Any travel from that location will be on a state vehicle, including gas, tolls, and maintenance. If an overnight stay is required, which is not frequent and usually related to Emergency Management activities, hotel accommodation is provided, along with meals or reimbursement.

Work Environment:

In this job, you will have a wide range of responsibilities. You are often the first and sometimes the only representative of General Services that many staff will see. It is important to conduct yourself and your business in a courteous and respectful manner. This is a responsible position where you are expected to work independently, keeping your supervisor and team leaders informed of situations and reporting updates accordingly. You will find that you will do many things that aren’t listed here. If you have an open mind and can manage your time, this job can be very rewarding, and you will be working with the best DCF team in the state. Have fun!

Keep in mind that this is a very visible position.

Candidate Responsibilities:

• Maintaining and accounting for Personal Protection Equipment and DSNAP inventory and distribution systems.
• Compliance with CFOP 40-2 Vehicle Management, maintain your state vehicle and other state vehicles, and submitting the monthly logs in a timely manner.
• Maintaining the ERV (Emergency Response Vehicles & Trailers)
• Assisting the MASC with day to day needs and witnessing the destruction of mail on a weekly basis.
• Assisting with internal and external moves for the department.
• Making keys for employees who request them and managing a log of who has one.
• Managing the keycard system for several sites.
• Disposing of surplus materials and furniture in accordance with CFOP 80-2.
• Supplying employees with furniture and desks as needed.
• Installing whiteboards, corkboards, and pictures across the region in offices and hallways.
• Assuring you always show up to a site prepared with hand dollies and the necessary tools to get the job done and be responsible for equipment/tools issued to you.
• Assist with IT with equipment move and when a large move is taking place.
• Using the correct hand dollies to move very large and very heavy items such as filing cabinets and desks and follow CFOP 215-4 Safety & Loss Control.
• Making sure everything is operating as it should be at facilities, AC/Lights/Etc. so that employees can work comfortably.
• Learning many different areas, where to go, and who to see. GPS is your friend!
• Each site you go to, introduce yourself professionally and give them a business card. Creating a directory will benefit you, as you will always have a point of contact for the site you’re visiting.
• Maintain the warehouse and make sure it stays as neat and tidy as possible, and if you can, keep all isles clear. When you need to order supplies, or request a PO for keys, ask as soon as possible, because the process can take a while. Never authorize services without a purchase order.
• When the state of Florida is impacted by a hurricane, you will need to assist with the Disaster Management to prepare our facilities and assets for the event and recovery efforts.
• Assuring all sites have NO safety issues before leaving. All safety issues need to be dealt with immediately.
• When someone is trespassing on state property, you need to ask them to leave. If they refuse, call 911 and immediately inform Alleyn Tanner, and Billy Ramos.
• Transfer surplus IT equipment to the Wildwood warehouse.
• Conducting site inspections as directed across the region.