Service Administrative Assistant

divh2Administrative Assistant/h2pImpact Fire Services is searching an Administrative Assistant to provide Fire Alarm administrative support for the San Antonio office. We are looking for an individual who is efficient and comfortable being a member of a team. The ability to multi-task, while maintaining complex schedules and managing administrative support, is essential in this position. The ideal candidate for this job is resourceful, a good problem solver and organized. Assuring a steady completion of workload in a timely manner is key to success in this position./ppThis position is located in San Antonio, TX/ph3Job Responsibilities:/h3ulliManage workflow ensuring that deadlines are met and work is completed correctly/liliHandle fire alarm permitting and gather all that is needed to provide to designers to their job immediately after receiving folder./liliCommunicate between sales, management, and designer as needed./liliSubmit jobs for permitting and pay fees online to necessary AHJs (Authority Having Jurisdictions) and monitor permit status daily./liliTracking design process and expectancies./liliBe able to answer questions on weekly meetings where we stand on getting job permitted, or state what may still be needed./liliCreate closeouts when jobs are completed and file accordingly./liliTake all necessary documents and place in job file as they are created./liliAssist in training staff members and new hires/liliImplement and monitor programs as directed by management, and see the programs through to completion/liliGenerate memos, emails and reports when appropriate/liliAssume responsibility for maintenance of office equipment, including computers, copy machines and fax machines/li/ulh3Job Requirements:/h3ulliExperience in an Administrative Assistant role/liliFire Protection/Fire Alarm administrative experience is a plus/liliCurrent use of MS Office Suite (Word, Excel) in a proficient manner/liliAbility to analyze and revise operating practices to improve efficiency/liliDetail oriented and comfortable working in a fast-paced office environment/liliExceptional communication skills/liliSuperior organization skills and dedication to completing projects in a timely manner/li/ulpSuccessful completion of a drug test and pre-employment background screening is required. MVR checks are required for all driving positions./ppWe look forward to talking with you about career opportunities with Impact Fire Services. For consideration, please apply on-line./ppEmployment with an Equal Opportunity Employer (EOE) including disability/veterans./p/div