Senior Office Administrator

Senior Office Administrator

At Nestl Health Science, we believe that nutrition, science, and wellness must merge, not collide. Here, we embrace the intrinsic connections of these three pillars, harnessing their collective strength to empower healthier lives. Our broad product portfolio includes renowned brands like Garden of Life, Nature's Bounty, Vital Proteins, Orgain, Nuun, BOOST, Carnation Breakfast Essentials, Peptamen, Compleat Organic Blends, and more. We also have extensive pharmaceutical expertise, offering innovative medicines that aim to prevent, manage, and treat gastrointestinal and metabolic-related diseases. At Nestl Health Science, we bring our best for better lives. Our people are challenged to bring fresh, diverse views and make bold moves to empower healthier lives through nutrition. We know brilliant ideas can come from anyone, anywhere. Here we embrace the entrepreneurial spirit and collaborate with teams that champion focused and forward thinking. We are committed to fostering professional growth and celebrating the achievements of our people along the way. We offer dynamic career paths, robust development, opportunities to learn from talented colleagues around the globe, and benefits that support physical, financial, and emotional wellbeing. Join us to innovate for impact and reimagine the future of health and nutrition for patients and consumers.

Position Summary: The Senior Office Administrator is responsible for ensuring efficient administrative and operational support for laboratory functions. This role oversees office operations, manages supply inventories (both office and laboratory), and supports procurement activities to ensure uninterrupted lab and manufacturing operations. The position serves as a critical coordination point between lab teams, finance, procurement, and external vendors.

Key Responsibilities

• Administrative & Office Support
• Provide day-to-day administrative support to laboratory leadership and staff
• Coordinate meetings, calendars, travel arrangements, and site logistics
• Maintain organized records, documentation, and filing systems (digital and physical)
• Manage internal communications and ensure timely dissemination of relevant updates
• Support onboarding and offboarding activities for employees, contractors, and visitors
• Office Supply Management
• Oversee office supply inventory levels and ensure adequate stock at all times
• Establish reorder thresholds and maintain supply tracking systems
• Identify opportunities for standardization and cost optimization
• Coordinate with vendors to ensure timely delivery and issue resolution
• Procurement Support
• Support purchasing activities in alignment with company procurement policies
• Create and track purchase orders (POs), ensuring accuracy and timely processing
• Liaise with procurement, finance, Legal and vendors to resolve invoicing and payment issues
• Assist with vendor onboarding, documentation, and compliance requirements
• Monitor spend against budget and identify cost-saving opportunities
• Laboratory Supply Management
• Manage inventory of laboratory consumables, reagents, and general lab supplies
• Coordinate with lab teams to forecast supply needs based on usage and project timelines
• Ensure critical materials are available to avoid operational disruptions
• Track expiration dates, storage conditions, and compliance requirements
• Support implementation of inventory management systems and best practices

Experience & Education Requirements

3-5 years of experience in office management, laboratory operations, or administrative support

Bachelor's degree in Business Administration, Life Sciences, or related field preferred

Experience supporting procurement processes and vendor management preferred

Familiarity with laboratory environments and supply requirements strongly preferred

Proficiency in MS Office (Excel, PowerPoint, Outlook) and ERP systems (e.g., SAP)

Skills

Strong organizational and multitasking skills with attention to detail

Ability to manage competing priorities in a fast-paced environment

Effective communication and stakeholder management skills

Problem-solving mindset with a focus on operational efficiency

Financial acumen and cost-conscious decision-making

High level of reliability, discretion, and professionalism

It is our business imperative to remain a very inclusive workplace. To our veterans and separated service members, you're at the forefront of our minds as we recruit top talent to join Nestl. The skills you've gained while serving our country, such as flexibility, agility, and leadership, are much like the skills that will make you successful in this role. In addition, with our commitment to an inclusive work environment, we recognize the exceptional engagement and innovation displayed by individuals with disabilities. Nestl seeks such skilled and qualified individuals to share our mission where you'll join a cohort of others who have chosen to call Nestl home. The Nestl Companies are equal employment opportunity employers. All applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status or any other characteristic protected by applicable law. Prior to the next step in the recruiting process, we welcome you to inform us confidentially if you may require any special accommodations in order to participate fully in our recruitment experience. Contact us at View email address on click.appcast.io or please dial 711 and provide this number to the operator: View phone number on click.appcast.io. This position is not eligible for Visa Sponsorship. Review our applicant privacy notice before applying at Job Requisition: 408438 Lower Gwynedd Township, PA, US, 19002