Administrative Assistant
LOUGHREA CORPORATION
Job Description
Job Description
Description:
About Us
Folsom Lake Nissan is a family-owned dealership serving the Folsom community. We're growing fast and looking for someone who's ready to grow with us.
About the Role
We're looking for a reliable, detail-oriented Administrative Assistant to support our Office Manager and help keep day-to-day dealership operations running smoothly. This is a great opportunity for someone who enjoys variety, learns quickly, and takes pride in getting things done right.
What You'll Do
- Support the Office Manager with daily administrative and accounting tasks to ensure timely and accurate dealership operations
- Process and reconcile vehicle deal paperwork, including new, used, fleet, and finance transactions
- Assist with accounts payable and receivable, including posting and reconciling invoices and vendor payments
- Perform accurate data entry and maintain records within the Dealertrack DMS platform
- Assist with monthly financial statement preparation and closing procedures
- Maintain organized and up-to-date filing systems for both physical and digital records
- Communicate professionally with sales, finance, and service departments to resolve deal or accounting discrepancies
- Process title and registration paperwork in compliance with California DMV requirements
- Ensure compliance with dealership policies, manufacturer guidelines, and applicable regulations
- Perform general office duties including answering phones, ordering supplies, and supporting staff as directed by the Office Manager
What We're Looking For
- Flexible and adaptable — comfortable with shifting priorities
- Eager to learn new systems and processes
- Highly detail-oriented and organized
- Strong written and verbal communication skills
- Friendly, collaborative, team-first attitude
- Able to multitask and stay calm under pressure
- Must be able to maintain confidentiality of sensitive financial and personnel information
- High school diploma required
- Punctual and dependable attendance
Work Environment
- This position is based on-site at Folsom Lake Nissan in Folsom, California
- Standard dealership business hours; some flexibility or overtime may be required during month-end closing
- Professional office setting within an active automotive dealership
Vacancy posted 3 days ago
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