Administrative Assistant

Job Description

Job Description

Description:

Overview

Are you ready to bring your professional skills and Catholic faith together to support the mission of the Church? The Archdiocese of Denver is seeking a reliable, organized, and mission-driven Administrative Assistant to the Director of Hospitality to provide day-to-day administrative, event, and hospitality support for the Holy Trinity Center (HTC). This role helps ensure meetings, events, and guest experiences are thoughtfully prepared and carried out with professionalism, attentiveness, and care.

Why Join Us? 

• Live Your Faith: Be part of a workplace where Catholic values are celebrated and integrated into daily life. 
• Mission-Driven Work: Your contributions will have a lasting impact on our Church and community. 
• Dynamic Work Environment: Working on cross-functional service teams to work directly with parish teams as an extension of their local team.

Key Job Responsibilities

• Event & Meeting Support: Coordinate meeting and event logistics, including room setup, catering, refreshments, signage, technology, and event support.
• Administrative Coordination: Maintain calendars, event files, materials, invoices, reimbursements, and communication with internal departments and event hosts.
• Guest Hospitality: Coordinate guest arrivals, accommodations, meals, and special hospitality needs while providing a warm and welcoming experience.
• Facility Readiness: Ensure meeting and hospitality spaces are prepared, orderly, and properly equipped; coordinate room resets and address facility needs.
• Supplies & Inventory: Monitor and maintain hospitality supplies and inventory and coordinate ordering as needed.
• Director & Event Support: Provide administrative and operational support to the Director of Hospitality and assist with larger diocesan events and hospitality initiatives.
• Mission-Focused Hospitality: Help maintain consistent, gracious, and professional hospitality practices that support the mission of the Church.

Requirements:

What We’re Looking For

• Be a fully initiated Catholic in communion of the Catholic Church and intentionally living out the five precepts of the Church (CCC 2041 – 2043).
• Align with the values and mission of the Catholic Church in an Apostolic Age.
• Strong commitment to Catholicism and the New Evangelization, with the ability to collaborate, coordinate team efforts, and serve others in support of the Church’s mission.
• High school diploma or equivalent required; associate’s degree or higher preferred.
• 2–4 years of administrative, hospitality, event, or office support experience preferred.
• Experience with financial processing (invoices, expense reports, budget support) preferred.
• Excellent attention to detail, follow-through, and ability to manage competing priorities.
• Strong written and verbal communication skills, with experience preparing documents, agendas, or meeting materials.
• Ability to work independently, respond promptly to changing needs, and exercise sound judgment.
• Experience supporting multiple leaders simultaneously is helpful.
• Creates a welcoming and respectful environment, ensuring guests and colleagues feel valued, cared for, and supported.
• Demonstrates a genuine willingness to assist others and responds to requests with kindness, professionalism, and a spirit of generosity.
• Effectively manages time, prioritizes competing tasks, and coordinates meetings and activities to maximize productivity and efficiency.
• Maintains focus on achieving goals, follows through on commitments, and takes initiative to ensure timely completion of tasks and priorities.
• Proficiency with Microsoft Office, SharePoint, Teams, and digital file systems.
• · Ability to maintain confidentiality and handle sensitive information.

Great Benefits

• Colorado Healthy Families and Workplaces Act (HFWA) paid sick leave (up to 48 hours annually, as applicable)
• Paid Parental Leave, in accordance with Archdiocese of Denver policy.