Administrative Assistant

Noninst 04 Payroll Specialist

Classification: Noninst 04 ($26.27-$30.47 per hour)

Minimum Qualifications:

• High school diploma or equivalent
• 3-5 years of experience in payroll, budget expenditures and reconciliation of accounts
• Must be able to pass various pre-placement background screenings
• Must be able to read, write and comprehend English
• Bilingual desired
• Computer skills including MS Word, MS Excel, MS Access, and other school district record keeping software
• Proficient verbal communication, proofreading and written communication skills
• Ability to work effectively with employees, staff, parents and community
• Ability to manage multiple tasks with frequent interruptions
• Must be highly organized to meet critical deadlines and prioritize work projects
• Ability to work with office equipment including office machines, telephones, copy machines, fax machines, etc.
• School district experience desired
• Experience and/or skills working with culturally diverse populations desired
• Time clock system administration experience desired
• I-Visions accounting system experience desired
• Ability to recognize the importance of safety in the workplace, follow safety rules, practice safe work habits, utilize appropriate safety equipment and report unsafe conditions to the appropriate administrator

Job Responsibilities:

• Follows district policy and procedures to work effectively with Payroll / Finance, Human Resources, District Staff, Parents and Community
• Process monthly payroll, purchase orders and billing
• Input and track attendance for all transportation employees
• Monitor time clock system for transportation staff
• Monitor budget
• Enter and maintain purchase order information
• Provide customer service for staff, students, parents and community
• Assists Director and Supervisors in the completion of special assigned duties
• Assists Dispatcher with field trip scheduling
• Assist with dispatcher duties of answering phones and using two way radio
• Maintain a system of records for CDE reporting
• Assist Director and Supervisors with meeting minutes, scheduling and appointments
• Completes special projects and other duties as assigned

Westminster Public Schools is an Equal Opportunity Employer. District policy prohibits discrimination against any applicant on the basis of race, color, creed, religion, national origin, ancestry, sex, sexual orientation, gender identity, gender expression, genetic information, marital status, veteran status, age, or disability, or other legally protected characteristics. Westminster Public Schools is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs and activities.