Project Manager (Contract)

Job Summary The Project Manager is the University representative responsible for all aspects of the administration and oversight of Capital Improvement Projects, and of deferred maintenance and major infrastructure upgrade projects. Projects range widely in size, complexity, scope and contract value. The Project Manager has the authority to independently interpret contracts, negotiate changes in the Work, hire and manage professional consultants, oversee development of plans and specifications, create budgets and manage expenses, direct the work of project support staff, serve as liaison with all campus departments, and obtain project approvals and permits. These activities are executed within the framework of University policy and pertinent local, state and federal laws and codes. The Project Manager is responsible for all aspects of the programming, design, bid and construction process and must possess advanced project management skills to effectively manage complex projects with critical timelines. Execution of assigned duties requires frequent problem solving and a high degree of autonomy in decision making while also working collaboratively with clients, consultants, contractors and other campus departments. Pay and Benefits Pay Rate/Range: The budgeted salary range that the University reasonably expects to pay for this position is $135,000 to $155,000/year. The full salary range for this position is $100,100.00 to $187,500.00/year. Work Location: Facilities & Campus Job Sites Working Days and Hours: M‑F 8am‑5pm Benefits Eligibility: Full Benefits Responsibilities 80% Project Management – Design & Construction: Develops project documents in conjunction with the project architect, engineer or other professional consultant to comply with environmental regulations imposed by the National Environmental Policy Act, Air Pollution Control District, Central Coast Regional Water Quality Control Board and the Goleta Water District. Is responsible for coordinating with these agencies to obtain all approvals and permits. Ensures plans and specifications comply with state building code for life safety standards, particularly for highly complicated research programs and labs. Works closely with the Environmental Health & Safety department to address potential life safety issues, ensure compliance with all applicable codes and laws, and obtain approvals by the Campus Fire Marshal and the Campus Building Official. Selects and hires architects, engineers and other appropriately licensed professionals and consultants for a wide variety of projects. Oversees development of contracts and associated requirements, evaluates contract performance, responds to questions, and interprets contract requirements. Oversees development of technical studies such as geotechnical reports, soils reports, land surveys, fault studies, structural analysis and material testing and inspection programs. Develops the project schedule inclusive of all phases to determine critical activities and milestones that may impact project progress. Updates schedule regularly and approves the construction schedule, requests revisions from the contractor when the schedule does not represent actual project progress, and adapts the schedule to achieve timely completion of projects. Builds the project's Capital Improvement Budget (CIB) inclusive of actual and anticipated project costs and analyzes potential risks and unknown conditions to determine appropriate contingency amounts. Produces subsequent budget forecast reports during construction to perform financial monitoring and track budget with current cost, analyzing potential shortfalls and developing strategies for budget realignment without compromising quality. Maintains, monitors and updates project schedule and budget using program management software. Generates regular schedule and cost reports to analyze changes from original project schedule and budget, determines solutions for any deviations, shepherds multiple projects through the campus, UCOP and state approval process, and manages the communications by contractor with consultants. Manages the Request For Information (RFI) workflow, analyzes contractor cost proposals, negotiates settlements, modifies contractor work as needed with field orders and change orders, and renders final decisions on claims, disputes or other matters of debate. Oversees project closeout to ensure policy required documents are archived, certifies contractor's payment applications, inspects site progress, issues occupancy certificates, and issues final Certificate for Payment upon contractor compliance with contract requirements. 20% Project Management – General: Acts as the assigned University representative on numerous projects concurrently which include deferred maintenance projects (> $35,000), minor capital improvement projects ($35,000 – $1,000,000), major capital improvement projects (> $1,000,000) and new construction projects (tens of millions). Possesses in‑depth understanding of University policies, California Building Code, Public Contract Code and the UC Facilities Manual, and administers associated requirements throughout all phases of assigned projects. Navigates the regulatory process, obtains any required approvals, communicates with client groups, verifies department service goals, coordinates with campus departments, works closely with Finance and Resource Management, and provides guidance and expertise on project concepts and scope development. Serves as primary client liaison, coordinates with campus departments, works with Finance and the UC Office of the President, directs project support staff, balances campus staff and consultants, understands campus environmental planning requirements, and represents the University in litigation or arbitration of claims. Required Qualifications Bachelor's degree in Architecture, Engineering, Construction Management or related field (Bachelor's Degree) 5+ years of progressively responsible experience in project management of capital improvement projects. Experience managing new construction and renovation of office, classroom, laboratory, infrastructure, housing and/or athletic facilities, preferably within a University environment or other Public Works domain. Demonstrated ability to manage: project scope, schedule, and budget professional services and construction agreements development of and compliance with plans and specifications contractor coordination Knowledge of business and fiscal analysis, processes, and techniques related to project management and ability to analyze data and make accurate cost projections. Working knowledge of or the ability to quickly learn and apply University policies and procedures. Excellent communication skills, both verbal and written, with the ability to apply high judgment and discretion. Proficiency in computer applications including project management and scheduling software. Preferred Qualifications Worked at a UC or other higher education institution. Computer Aided Design (CAD) and/or Building Information Modeling (BIM) skills, abilities and experience. Graphic design software abilities and experience; Adobe Photoshop, InDesign, Illustrator or similar. Architectural design experience. Construction document plan check experience and/or building code or other regulatory compliance. Review/approval experience. Strong customer service skills and experience. Special Conditions of Employment Hours and days may vary to meet the operational needs of the department. May need to travel up to 5% to job sites or other areas for training. Required to hold a valid driver’s license, have a driving record in accordance with local policies and procedures, and/or enroll in the California Employer Pull Notice Program. Satisfactory criminal history background check. UCSB is a Tobacco‑Free environment. UC Vaccination Programs Policy As a condition of employment, you will be required to comply with the University of California Policy on Vaccination Programs. As a condition of Physical Presence at a Location or in a University Program, all Covered Individuals must participate in any applicable Vaccination Program by providing proof that they are up‑to‑date with any required vaccines or submitting a request for Exception in a Mandate Program or properly declining vaccination in an Opt‑Out Program no later than the compliance date. Equal Employment Opportunity The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law. Reasonable Accommodations The University of California endeavors to make accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact Katherine Abad in Human Resources at View phone number on click.appcast.io or email View email address on click.appcast.io. This contact information is for accommodation requests only and cannot be used to inquire about the status of applications. Privacy Notification Statement Privacy Notification Statement and Notice of Availability of the UCSB Annual Security and Fire Safety Report Disclosures. #J-18808-Ljbffr UC Santa Barbara