School Secretary III, Foothill HS 37-26-27

About the Employer

The mission of the Tustin Unified School District, a learning community rich in heritage and committed to a tradition of excellence, is to ensure that each student optimizes individual achievement through an educational system characterized by challenging and exciting curricula and inspiring personalized instruction, in partnership with our dynamic and involved communities.

Job Description / Essential Elements:


TUSTIN UNIFIED SCHOOL DISTRICT
SCHOOL SECRETARY III
Range 40
DEFINITION:
The School Secretary III, under the direction of a site administrator, provides secretarial support
related to the functions and activities of an assigned middle or high school, involving frequent
contact with students, staff and general public related to counseling, discipline use of facilities.
ESSENTIAL DUTIES:
• Greets and assists students, faculty, staff, parents and others: schedule and coordinate
meetings, appointments and conferences as needed.
• Initiates and answers phone calls and takes messages; provides information and
assistance to students, teachers, parents and others regarding the functions and
activities of assigned office.
• Assists students and parents in procedures for completion of forms and applications;
reviews completed forms for accuracy and completeness; processes forms,
requisitions, suspensions and related materials.
• Compiles and maintains a variety of records and reports according to established
procedures and time lines; receives monies and issues receipts as needed.
• Maintains appropriate files, forms, cards and records; operates computer terminal to
input and update a variety of data; generates a variety of labels, lists, reports, records
and rosters as required.
• Operates a variety of modern office equipment.
• Develops and maintains schedules; arranges for transportation and staffing of events
as necessary.
• Interprets and explains policies related to activities.
• Types, duplicates and distributes a variety of correspondence and documents,
including purchase requisitions, letters, notices, articles, reports, forms, lists, and
certificates; attends meetings, takes, prepares and distributes minutes as assigned.
• Assists administrator(s), counselor(s) and staff by performing research and special
projects as requested.
• Receives, sorts, and distributes mail; orders, maintains and distributes materials,
supplies and equipment as directed.
• Performs related tasks as required.
QUALIFICATIONS:
Knowledge of:
• Correct English usage, spelling, grammar and punctuation.
• Current computer applications in word processing, presentation preparation,
spreadsheet/database, and Internet access.
• Modern office organization, procedures and practices.
• Business letter writing and basic report preparation.
• Principles and procedures of record keeping.
• Telephone etiquette.
• Health regulations and safe working methods and procedures.
• Proper lifting techniques.
• District policies, rules and regulations.
Ability to:
• Work under conditions of frequent interruptions and deadlines.
• Maintain cooperative and effective working relationship with students, parents and
staff.
• Type at a net corrected speed of 55 words per minute.
• Perform a variety of complex clerical and secretarial work involving use of
independent judgment and requiring accuracy and speed.
• Analyze situations accurately and make decisions in procedural matters without
immediate supervision.
• Devise or adapt office procedures in response to changing organizational needs.
• Make clear and comprehensive reports and keep simple records.
• Operate standard office equipment.
• Read, understand, and explain technical policies and materials.
• Use dictation equipment with proficiency.
• Communicate effectively both orally and in writing.
• Observe health and safety regulations.
• Work cooperatively with others.
• Understand and follow oral and written instructions.
Education/Training/Required Certification:
• High school graduate or equivalent.
• At least one year experience in a responsible secretarial/clerical position, preferably
in a public school setting or school district office.
• Valid First Aid and CPR certification desirable.
• Courses in recognized college or business school in secretarial or related subjects
desirable.
• Bilingual in Spanish desirable.
• Accurate dictation an transcription skills desirable.
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an
employee to successfully perform the essential functions of this job. Reasonable
accommodations may be made to enable individuals with disabilities to perform the essential
functions.
While performing the duties of the job, the employee is regularly required to use hands to finger,
handle, or feel objects, tools, or controls and talk and/or hear. The employee frequently is
required to walk or sit. The employee is occasionally required to stand; reach with hands and
arms; climb or balance; and stoop, kneel, crouch, or crawl.
The employee may occasionally lift and/or move up to 50 pounds. Work conditions may include
exposure to fumes, dust, odors, cleaning agents and chemicals. Specific vision abilities required
by this job include close vision distance vision color vision, depth perception, and the ability to
adjust focus.

Requirements / Qualifications