Management Analyst

Summary

The Management Analyst serves within Surgical Services at the Dayton VA Medical Center and provides analytical, evaluative, and program support. Analyzing clinical and administrative data from Oracle Health and other authorized VA systems to identify trends, variances, bottlenecks, and opportunities for improvement. The position focuses on strengthening operational visibility, reporting accuracy, workflow efficiency, and data-driven decision-making across Surgical Services.

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Duties

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Duties Include:

• Performs comprehensive data analysis of operating room (OR) activities using Oracle Health and other VA data systems to evaluate performance, utilization, and efficiency.
• Collects, validates, reconciles, and interprets data from multiple sources to ensure accuracy, consistency, and reliability of OR reporting.
• Develops recurring and ad hoc reports, dashboards, spreadsheets, and visual summaries to support leadership decision-making.
• Analyzes OR scheduling patterns, including block utilization, first-case start times, room turnover, delays, and cancellation trends.
• Evaluates scheduling accuracy by comparing planned versus actual case progression to identify variances and workflow inefficiencies.
• Identifies trends, bottlenecks, inefficiencies, and opportunities for improvement in OR operations and resource utilization.
• Prepares written analytical reports, summaries, and briefing materials that clearly communicate findings and operational impacts.
• Conducts workflow evaluations to assess the impact of staffing patterns, scheduling processes, and operational changes.
• Collaborates with providers, nurses, schedulers, and administrative staff to validate data and clarify workflow processes.
• Supports leadership data calls by extracting, organizing, and interpreting relevant operational and performance data.
• Establishes and maintains standardized reporting methods, definitions, and tracking tools to improve consistency and transparency.
• Develops and maintains documentation, procedures, and reference materials related to OR reporting and analytics.
• Tracks and monitors performance metrics over time to identify trends, improvements, and emerging concerns.
• Supports audits, inspections, and oversight activities by ensuring data accuracy, traceability, and availability of documentation.
• Coordinates responses to internal and external data requests related to OR operations and performance.
• Provides decision support through analytical insights that inform workflow improvements, scheduling optimization, and resource allocation.
• Monitors outcomes of implemented changes and evaluates effectiveness of process improvement initiatives.
• Ensures compliance with VA policies, data governance standards, and reporting requirements.
• Prepares management-ready products including charts, tables, presentations, and executive summaries.
• Performs other related duties as assigned in support of Surgical Services operations and priorities.

Work Schedule: Full-Time, Monday-Friday, 7:00am - 3:30pm, subject to change based on the needs of the facility.

Telework: This position may be authorized for Ad-Hoc telework only. Telework eligibility will be discussed during the interview process.

Virtual: This is not a virtual position.

Position Description/PD#: Management Analyst/ PD083520

Relocation/Recruitment Incentives: Not Authorized

Critical Skills Incentive (CSI): Not Approved

Permanent Change of Station (PCS): Not Authorized

Physical Requirements : Work is primarily sedentary and involves extended periods of computer use, data review, report preparation, and participation in meetings. Occasional movement within clinical and administrative areas may be required to obtain information, clarify workflow processes, or attend briefings. No special physical demands are required beyond those normally associated with office and administrative analytical work. The work may require extended periods of concentrated review of data, reports, dashboards, and computerized records in order to prepare accurate analytical products and written summaries. Occasional movement within the medical center may be required to coordinate with Operating Room personnel, attend meetings, or obtain information related to Surgical Services operations.

Work Environment: Work is performed primarily in an office environment within Dayton VA Medical Center and includes regular interaction with staff supporting operating room operations. The environment involves routine exposure to the normal interruptions and pace associated with a healthcare setting and management reporting deadlines. There are no unusual hazards associated with the work beyond those typical of an administrative position in a medical center.

Requirements

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Conditions of employment

• You must be a U.S. Citizen to apply for this job
• To be considered for this position, you must complete all required steps in the process. In addition to the application and questionnaire, this position requires an online assessment. The online assessment measures critical general competencies required to perform the job.
• Selective Service Registration is required for males born after 12/31/1959
• Subject to background/security investigation
• Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements ( Effective May 7, 2025, driver's licenses or state-issued dentification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
• Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP)

As a condition of employment for accepting this position, you may be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider:

• your performance and conduct;
• the needs and interests of the agency;
• whether your continued employment would advance organizational goals of the agency or the Government; and
• whether your continued employment would advance the efficiency of the Federal service.

Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 05/29/2026.

Time-In-Grade Requirement : Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-09 position you must have served 52 weeks at the GS-07. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

You may qualify based on your experience and/or education as described below:

• Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-07 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Experience assisting with or supporting program analysis, administrative operations, or data tracking in a healthcare or similar environment; Basic familiarity with healthcare data systems (e.g., Oracle Health or similar platforms) and the ability to learn reporting tools; Exposure to operating room or clinical operations, scheduling, or workflow processes (formal experience not required if comparable operational exposure is present); Ability to collect, organize, and review data to identify trends, inconsistencies, or performance issues (training may be provided); Experience preparing reports, summaries, spreadsheets, or presentations for leadership or team use; Strong organizational, communication, and problem-solving skills with the ability to learn analytical methods and apply them in an operational setting; Note: Candidates with related administrative, analytical, or healthcare support experience who demonstrate the ability to learn quickly and apply data-driven thinking are encouraged to apply. On-the-job training will be provided for system-specific tools and advanced analytical techniques. OR,
• Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have a Master's or equivalent graduate degree OR 2 full years or progressively higher-level graduate education leading to such a degree or LL. B or J.D., if related. NOTE: Transcripts (uno ff icial or o ff icial) must be submitted with your application materials. Education cannot be credited without document. OR,
• Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond graduate-level education (beyond the first year). NOTE: Transcripts (uno ff icial or o ff icial) must be submitted with your application materials. Education cannot be credited without document.

Preferred Experience:

• Basic knowledge of program analysis, administrative processes, or operational support functions
• Familiarity with healthcare or business data systems (or ability to learn systems such as Oracle Health)
• Understanding of clinical or operational workflows (preferred but not required)
• Skill in collecting, organizing, and reviewing data
• Skill in preparing reports, spreadsheets, or presentations
• Ability to identify trends or inconsistencies with guidance
• Ability to communicate clearly in writing and verbally
• Ability to collaborate with clinical and administrative staff
• Ability to learn analytical tools, reporting systems, and performance metrics
• Ability to support leadership decision-making through data and observations

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at

Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit:

Additional information

Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer. For more information about the Act and the complaint process, visit Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP) at The Fair Chance Act.

Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments if you received the link after the close of the announcement. To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments.

This job opportunity announcement may be used to fill additional vacancies.

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

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A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

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Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.