Executive Assistant I - Agency Education Services

Executive Assistant I

The County of Riverside's Riverside University Health System, (RUHS), is currently recruiting for an Executive Assistant I to work in the Agency Education Services Unit, (regular, full-time position). The Executive Assistant I is the first level classification in the Executive Assistant series and reports to an appropriate supervisory or management level position. This class is characterized by the primary responsibility to perform a variety of secretarial and complex clerical duties for a Program Manager, Section Chief and/or functioning as a recording secretary to a small board, commission, committee, or similar hearing body.

The essential duties of this position includes performing a wide variety of secretarial, administrative, and clerical duties in support of a management level position, serving as recording secretary to a small board, commission, committee, or similar entity, and performing other related duties as required.

The ideal candidate will have intermediate knowledge and experience with Vault Software Management, (simulation center software), and Microsoft Office Suite software applications. Additionally, he/she will have proficient knowledge and experience with mail merging, Microsoft Excel spreadsheet creation and management, Outlook calendar management, simulation classroom bookings, and Microsoft Access - database software.

Work Schedule: 9/80, with pay week Friday off

Work Location: 26516 Cactus Avenue, Moreno Valley, CA 92555

Salary Range (Hourly): Executive Assistant I - $22.6836 - $33.7527

Examples Of Essential Duties

Take and prepare minutes of meetings.

Type correspondence, memoranda, reports, documents, orders, briefs and statistical data such as charts, tables, and graphs.

Set up and maintain office files, record and index using computer applications that include use of electronic mail, word processing, spreadsheet and special databases.

Maintain control files to monitor status and expedites the completion of staff assignments.

Schedule appointments, coordinate time, place, and participant arrangements for meetings.

Sort, screen, and route incoming mail.

Provide general information to office and telephone callers and/or refer them to appropriate party.

Compile and summarize information, data, and figures for reports.

May lead subordinate staff in routine clerical assignments.

May serve as secretary to an assigned Commission; arrange meetings and schedule appointments; answer correspondence independently; prepare weekly meeting agenda; assemble data, reports, and material prepared by Department staff for Commissioners and Commission meetings as required.

Minimum Qualifications

Education: Graduation from high school or attainment of a satisfactory score on a G.E.D. test may be required.

Experience: Three years of broad and varied clerical experience. (Completion of 18 semester or 27 quarter units from an accredited college or university or 360 hours of training from an accredited occupational training program in secretarial sciences, office practices, business education, or a closely related field to the assignment may substitute for one year of nonspecialized clerical experience.)

Knowledge of: A wide variety of typing layouts and formats; Business English, including spelling, punctuation, grammar, capitalization, and word usage; Indexing and filing rules and systems; the operation and uses of office equipment including personal computers, calculators and copiers; modern office and record keeping procedures and practices; basic arithmetic; County customer service objectives and strategies; telephone, office, and online etiquette; current technology and trends in the profession.

Ability to: Operate standard and modern office equipment; proofread and review work for accuracy and completeness; input and retrieve data from computerized record keeping systems; prioritize and route telephone calls and mail; monitor staff assignment deadlines; establish effective working relationships with management, employees, and employee representatives.

Other Requirements

Possession of a valid California Driver's License may be required.