Secretary III Judkins Middle School (Bilingual EnglishSpanish Preferred)

Job Summary

Job Summary

Under direct supervision serves as secretary to an administrator and/or guidance team. Provide clerical support word processing filing answering telephones complete student attendance reports and related tasks update Student Emergency Cards and other school office duties. Will help with dispatching and routing software. This position is currently available.

Job Description / Essential Elements: Print

REVISED DATE:November 18 2014

TITLE:SECRETARY III

SALARY RANGE: 20

JOB SUMMARY

Under direct supervision serves as secretary to an administrator and/or guidance team. Provide clerical support word processing filing answering telephones complete student attendance reports and related tasks update Student Emergency Cards and other school office duties.

QUALIFICATIONS

:

from high school or its equivalent.

years of previous experience in clerical or secretarial work.

to keyboard at 50 words-per-minute as evidenced by a keyboarding certificate.

4. Knowledge of current office practices and procedures including proper telephone techniques spelling punctuation grammatical usage word processing accurate alpha-numeric filing proficient use of current office equipment including computers fax machines and photo-copier.

to read understand and follow oral and written instructions.

to organize and execute work efficiently.

to act calmly and sensibly in stressful situations.

to multi-task in a fast-paced environment and with frequent interruptions.

to establish and maintain effective working relationships with staff students and parents.

:

1. Additional training in typing business correspondence and current office methods.

California driver license.

to communicate in Spanish.

office experience as a Secretary I or II or equivalent office experience.

and experience with Microsoft Office Suite including Word Excel Powerpoint Publisher and Outlook.

6. Experience with Aeries and QSS.

ESSENTIAL FUNCTIONS

a variety of clerical tasks including word processing proofreading filing checking and recording information; compiling and organizing reports; maintain calendar and arrange appointments prepare requisitions and maintain records of supplies receive equipment and maintain inventory file.

and discharge students as directed.

student daily attendance including tardies absences lunch count etc. and generate attendance reports and letters as necessary.

Independent Study (IS) contracts; maintain IS log; collect student materials/lessons and other related activities.

Student Emergency Cards as needed or directed.

with generating purchase technology and/or work orders as directed.

with maintaining school volunteer information/database/files.

with providing first aid and medications to students as needed; record information in student first aid log; communicate with parents regarding student first aid situations.

with SubCast/SubFinder and organizing information for daily substitutes.

mail; send fax messages record and send messages.

meetings as needed including but not limited to: SST IEP and School Site Council.

telephone and give out appropriate information to school personnel and the public.

13. Perform other duties as reasonably related to classification.

OTHER ESSENTIAL FUNCTIONS/PHYSICAL REQUIREMENTS

to sit for extended periods of time.

to see and read printed matter with or without visual aids.

to hear and understand speech at normal levels and to hear and understand speech on the telephone.

to communicate so others will clearly understand normal conversation.

dexterity in limbs and digits to operate computer keyboard and other office machines used in the office.

to stand walk twist bend over grasp reach overhead push pull move lift and/or carry up to 5 pounds on a regular basis and up to 15 pounds occasionally.

OTHER ESSENTIAL FUNCTIONS/MENTAL REQUIREMENTS

to concentrate on a single task for up to two (2) hours at a time.

to learn quickly and adapt to a variety of machinery instructions and task methods.

to multi-task and meet deadlines in terms of work assignment schedules.

4. Ability to work in stressful situations and remain calm under pressure.

OTHER ESSENTIAL FUNCTIONS/SOCIAL REQUIREMENTS

daily in person with other members of the school staff students parents community members vendors and other school visitors and possess comfortable interpersonal skills and cooperative attitudes.

of the time urgent nature of duties and because work product of position is interdependent with that of other staff consistent attendance is required.

an understanding patient attitude toward other staff students parents community members vendors and other school visitors.

the privacy of confidential information.

NOTE: This list of essential functions and of physical requirements is not exhaustive and may be supplemented as necessary in accordance with the requirements of the job.

SUPERVISION: The Secretary III is under the general supervision of the principal or other management designee.

Requirements / Qualifications

Required documents to be submitted by closing date: Cover Letter Resume One (1) letter of recommendation (signed) within the past 12 months 50 wpm net typing certificate (on-line certificates are not accepted)

If the Record of Work Experience is left blank and the required documents are not submitted by the closing date your application will not be considered and automatically screened out.

Requirements / Qualifications

Required documents to be submitted by closing date: Cover Letter Resume One (1) letter of recommendation (signed) within the past 12 months 50 wpm net typing certificate (on-line certificates are not accepted)

If the Record of Work Experience is left blank and the required documents are not submitted by the closing date your application will not be considered and automatically screened out.

Required Experience:

Junior IC